Grants Accounting Manager

University of Florida; Gainesville (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

University of Florida seeks a Grants Accounting Manager on the Main Campus in Gainesville to lead post‑award activities for sponsored programs. The role includes training staff, ensuring accurate expenditures, generating financial reports, and coordinating invoicing with sponsors.

Strong leadership, communication, and mentorship are essential, along with expertise in university systems and sponsor regulations.

Qualifications

• Bachelor's degree required and at least four years of experience in research administration.
• Knowledge of and ability to implement university directives and policies.
• Experience in post‑award financial management including invoicing, cost transfers and reporting.

Responsibilities

• Train and mentor Grants Accountants and staff in university systems.
• Manage daily post‑award activities for the assigned portfolio, including expenditures, reporting and invoicing.
• Communicate with sponsors to collect outstanding payments and process budget transfers as needed.
• Collaborate with unit administrators, PIs and leadership to resolve issues and ensure timely award setup and closeout.

Skills

Leadership

Communication

Customer service

Team training

Education

Bachelor's degree

Tools

myUFL

UFIRST

OnBase

MYinvestigator

myUFMarketplace

Job description

Grants Accounting Manager

Job No: 541834

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Grant or Research Administration

Department: 11110000 - RE-CG ACCOUNTING SERVICES

Job Description

Classification Title:

Grants Accounting Manager

Classification Minimum Requirements:

Bachelor's degree required and at least four years of experience in research administration (or equivalent combination of education and experience).

Supports Grant Accountants by providing training, mentoring and professional development opportunities. Trains team members in the use of myUFL, UFIRST, OnBase, MYinvestigator, myUFMarketplace and other university systems. Ensures team members understand and implement university directives and policies such as travel, procurement, cost transfer, effort, cost accounting, cost sharing and others as they relate to sponsored programs. Ensures team members have a fundamental understanding of and are able to implement Federal and sponsor specific rule sets and regulations.

Manages daily post award activities for the assigned portfolio. This includes ensuring expenditures are appropriate; analyzing and reconciling projects through the use of reports and queries from the University financial system; preparing financial reports and invoices based on that reconciliation; managing the AR report by contacting sponsors who have failed to make payment as defined in the award document; and when appropriate, approving and processing budget transfer requests. This requires knowledge of electronic invoicing, cost sharing and all revenue related activities.

Works closely with unit team members to ensure accuracy and timeliness of award set up, reporting, invoicing, collections and closeout. Monitors the timeliness and quality of award set up, reporting, invoicing, collections and closeout through review of management reports and team member's work. Evaluates team members on the performance of these duties. Assists team members with complex items and resolution of issues as they arise.

Escalates issues as appropriate. Works closely with local unit administrators, PI's and senior leadership within Contracts & Grants to resolve issues for the assigned portfolio as appropriate.

Works with the executive leadership team for Contracts & Grants Accounting to develop and implement directives & procedures as well as templates and training programs.

Active participant in meetings with internal and external constituents. These include regular meetings with the Contracts and Grants leadership team that allow us to evaluate efficiencies, workload, provide training, and better assist our team members and customers. Conducts training sessions and makes presentations at outreach events or conferences as needed. Attend trainings and conferences as opportunities become available. Participates in testing and system upgrade initiatives.

Expected Salary

Commensurate with Education and Experience.

Required Qualifications

Bachelor's degree required and at least four years of experience in research administration (or equivalent combination of education and experience).

Preferred

Knowledge of external regulations and sponsor policies that apply to sponsored program financial management. Strong leadership skills and ability to communicate and interact with a diverse group of internal and external audiences. Ability to supervise and train employees, including organizing, prioritizing, and assigning projects. Ability to foster a cooperative work environment. Ability to build effective teams and work through others to accomplish outcomes. Candidates must have excellent written and oral communication skills and be customer service oriented. Proficiency in Microsoft Office (Excel, Word, and Outlook). Knowledge of electronic research administration software required. Ability to function under highly stressful circumstances.

Applications Close

09 November 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.