Research Finance Specialist

CHEManager International; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

OneOncology is seeking a Research Finance Specialist to perform moderately complex accounting tasks tied to clinical trial financials within CTMS. You will invoice, reconcile, report revenue, and support study activation through closeout under senior supervision.

You will collaborate with the Research Finance Team and study sites to ensure accurate billing, contract compliance, and timely payments while contributing to monthly financial closes and internal audits.

Qualifications

• Associate degree required, bachelor's preferred.
• Three years of applicable experience or a mix of education and work history.
• Proficiency with Word, Excel, PowerPoint and Adobe Acrobat.
• Experience in CTMS is advantageous.

Responsibilities

• Perform general accounting functions for the Research Department including invoicing and payments.
• Build and manage studies in CTMS with contract terms and budgets.
• Review budgets for impact to contracts and amendments.
• Create invoice templates per CTAs and monitor billing with sites.
• Reconcile monthly expenses and manage past due collections.
• Interface with sponsors/CROs to resolve invoicing issues.
• Support monthly financial reporting and internal audits.
• Collaborate with cross-functional teams and maintain documentation.

Skills

Attention to detail

Communication skills

Team collaboration

Cross-functional collaboration

Attendance is essential

Education

Associate's degree

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Adobe Acrobat

Job description

OneOncology is positioning community oncologists to drive the future of medical care through a patient-centric, physician-driven, and technology-powered model to help improve the lives of everyone living with cancer and other diseases. Our team is bringing together leaders to the market place to help drive OneOncology's mission and vision.

Why join us? This is an exciting time to join OneOncology. Our values-driven culture reflects our startup enthusiasm supported by industry leaders in oncology, urology, technology, and finance. We are looking for talented and highly-motivated individuals who demonstrate a natural desire to improve and build new processes that support the meaningful work of independent physicians and the patients they serve.

Job Description

Role Summary

The Research Finance Specialist will perform moderately complex accounting activities and financial functions, including monitoring clinical trial financials in a Clinical Trial Management System (CTMS), invoicing and preparing supporting documentation, financial reconciliations and reviews, revenue reporting/accounting, and reimbursements. The Research Finance Specialist will work under the supervision of the Sr. Manager of Research Finance, and work in close coordination with the OneR Management Team who will provide guidance on issues related to the administrative management of contracts and sponsored programs from study activation through study closeout and reconciliation.

Responsibilities

• Perform general accounting functions for Research Department including, but not limited to: generating invoices for startup fees, milestone payments, patient visits, invoiceable items and administrative fees; accounts payable, accounts receivable, billing and posting payments.
• Build research studies in Signal Path Clinical Trial Management System (CTMS), including general study information, contract terms, study budget, visits, standard of care and optional visit elements, reviews studies for accuracy.
• Assist with review of study protocol and budget amendments for impact to budget and contract.
• Create invoice template with payment requirements specified in the Clinical Trial Agreement (CTA) for each research study.
• Collaborate with the Research Finance Team and all OneR research sites to ensure all billing activities are appropriately entered into the CTMS per contract agreements.
• Verify that payments received are correct according to the contract agreement.
• Audit information entered in the CTMS for accuracy, including patient visits, billable procedures, patient statuses, and correct sequence of visits captured by research sites.
• Identify billing discrepancies ensuring all services provided to research patients are billed correctly to the appropriate payer or sponsor.
• Assist in the data preparation for monthly financial reporting.
• Reconcile monthly expenses, invoices, and payment discrepancies.
• Manage collection activities for all past due payments.
• Follow-up on outstanding invoices with payers to reduce payment cycle time and potential lost revenue to ultimately achieve revenue enhancement.
• Interface with study Sponsors/CROs to resolve invoicing issues in a timely manner.
• Serve as a liaison for internal and external customers with resolving finance and accounting related questions and issues.
• Perform internal audits and study close-out reconciliation to assure that all study revenue is accurately captured.
• Follow-up on Research Finance communications in an efficient and timely manner.
• Additional responsibilities as assigned to help drive our mission of improving the lives of everyone living with cancer.

Required Or Preferred Qualifications

• Requires Associate's degree but Bachelor's degree preferred,
• Three years of applicable experience, or combination of education and relevant work experience.
• Must be proficient with the following software: Word, Excel, PowerPoint, and Adobe Acrobat.
• Experience working in a CTMS (Clinical Trial Management System), preferably Signal Path.

Essential Competencies

• Working knowledge of medical billing review, contract interpretation, and clinical research billing compliance.
• Strong accounting skills; knowledge of accounting principles.
• Experience working with clinical study agreements and budgets.
• Excellent written and verbal communication and organization skills.
• Strong knowledge and understanding of contract language.
• Attention to detail, efficiency, and a strong team orientation are essential.
• Experience working with cross-functional teams.
• Attendance is an essential job function.

This job description does not contain a full listing of activities, duties or responsibilities required of this role. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.