Research Compliance Coordinator
University Of The, Inc.arnate Word
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Résumé du poste
University of the Incarnate Word seeks a Research Compliance Coordinator to ensure adherence to federal and state research regulations, institutional policies, and best practices. This role provides regulatory expertise and administrative support across IRB, conflicts of interest, and research ethics training for UIW researchers.
The coordinator reports to the Dean, Research and Graduate Studies and supports multiple compliance areas while upholding UIW’s mission and benefits framework for staff.
Qualifications
- Bachelor's degree required; two years of experience in human subjects research compliance, IRB operations, and applicable regulations.
- Ability to interpret federal and state regulations and institutional policies.
- Experience maintaining documentation, filing systems, and data management for research activities.
- Strong communication with faculty, staff, and investigators; ability to draft clear correspondence.
- Knowledge of HIPAA, COI, and research ethics principles preferred.
Responsabilités
- Assists with IRB applications, forms, and related documents.
- Screens submissions for completeness and regulatory alignment.
- Maintains filing systems and study documentation.
- Coordinates committee meetings, agendas, minutes, and quorum records.
- Notifies Principal Investigators of actions and drafts correspondence.
- Participates in quality assurance initiatives and audits.
- Develops reports and improves research processes.
- Contributes to efficient systems to support research activity.
Connaissances
Formation
Outils
Description du poste
N/A.
Position Title Research Compliance Coordinator
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
The Research Compliance Coordinator is responsible for ensuring compliance with federal and state research regulations, institutional policies, and best practices. This position provides specialized regulatory expertise and administrative support to the UIW research community in support of several research compliance areas, including, but not limited to: protecting human subjects in research; managing conflicts of interest in research; training in the responsible conduct of research; and education in research ethics and research compliance. The Research Compliance Coordinator reports to the Dean, Research and Graduate Studies.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
- Assists faculty, staff, and students in the preparation of IRB applications, forms, and related documents.
- Thoroughly screens all applications and related documents submitted to the IRB to determine completeness and consistency with federal regulations, state laws, and institutional policies.
- Maintains filing systems and databases ensuring all documentation and study files are complete.
- Coordinates committee meetings, to include compiling meeting agendas, taking meeting minutes, recording meeting actions, disseminating meeting packets, and assisting with maintaining meeting quorum rules.
- Verifies that all supporting documentation is obtained for research approval, including education requirements and required documentation for external collaborators.
- Communicates committee actions and requests to Principal Investigators and drafts correspondence in a clear, organized, and concise manner.
- Participates in regular quality assurance initiatives and conducts audit and monitoring activities.
- Develops or assists with reports as requested.
- Contributes to the development of efficient systems and procedures to enhance research activity.
- Assists with the delivery of training, outreach and communications to facilitate research compliance, foster a culture of research integrity, and provide regulatory guidance to the UIW research community.
- Serves as liaison between the research compliance committees, investigators, and collaborating institutions; provides consultation and guidance to facilitate ethical and regulatory conduct of research.
- Participates in meetings, conferences, and trainings relevant to research compliance and integrity.
- Performs other duties as assigned.
- Ability to communicate effectively, both orally and written.
- Strong customer-service skills and ability to anticipate needs and be highly responsive to requests and inquiries.
- Ability to interact with multiple constituencies in a professional manner.
- Ability to analyze and interpret highly technical, compliance-related information.
- Expert proficiency, or aptitude, in articulating and assuring institutional compliance in a range of research compliance areas, including but not limited to human subject research, financial conflict of interest, research misconduct, and responsible conduct of research.
- Ability to maintain confidentiality, high ethical standards, and compliance with applicable laws, policies, and regulations.
- Ability to organize work effectively, prioritize objectives, focus on details and outcomes, and exercise independent judgement based on an understanding of policies and procedures.
- Ability to learn web-based application management systems.
- Expertise in using office software packages, technology, and systems, including MS Word, Excel, PowerPoint, Access, and Outlook.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor's Degree in Life Sciences, Social Sciences, Public or Business Administration, or other applicable research-intensive discipline.
Two (2) years of experience in human subjects research compliance, to include working with federal regulations (45 CFR 46, 21 CFR 56), IRB operations, and/or applicable state and HIPAA regulations.
- Master’s Degree.
- Certified IRB Professional ( CIP ) or Certified Research Compliance Professional ( CRCP ) credentials.
- Relevant experience in a university or government setting and familiarity with human subject research compliance issues.
None specified.
Monday through Friday 8am to 5pm with occasional extended hours as needed to meet departmental goals (including travel) and/or needs of the learning community, with some weeknights and weekends.
- Ability to lift up to 25lbs for table set-up/tear-down at events to include reaching overhead, bending, squatting to retrieve office/marketing/event materials.
- Ability to push/pull event carts holding up to 25lbs.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus, event venues, and recruitment sites to actively engage potential students, as well as attend meetings on and off campus.
- Ability to navigate airports with recruiting materials.
Salary $63,000-$65,000 Annualized
Open Until Filled Yes
N/A.
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
- Resume
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Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UIW Website
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- If you selected other, please tell us where?
(Open Ended Question)
- * Do you have at least a Bachelor's Degree in Life Sciences, Social Sciences, Public or Business Administration, or other applicable research-intensive discipline?
- No
- Yes
- * How many years of experience do you have in human subjects research compliance, to include working with federal regulations (45 CFR 46, 21 CFR 56), IRB operations, and/or applicable state and HIPAA regulations?
- Less than 2 years
- 2 years
- 3 years
- 4 years
- 5 or more years
- * Describe your direct experience working with federal regulations (45 CFR 46, 21 CFR 56), IRB operations, and/or applicable state and HIPAA regulations with related to human subject research compliance.
(Open Ended Question)
- * Do you currently have a valid ID with "Real ID" designation as required for air travel?
- No
- Yes
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