Preceptor Affairs Coordinator
University Of The, Inc.arnate Word
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Job summary
University of the Incarnate Word invites applications for the Preceptor Affairs Coordinator to coordinate preceptor engagement, compensation, and resources in the UIWSOM clinical rotations program. The role works with the Office of Clinical Affairs and Credentialing Services to support undergraduate medical education.
Hybrid work up to 2 days weekly after 6 months; a Bachelor's degree and 3 years of program coordination experience are required, with preferred LMS and contracts knowledge.
Qualifications
- Bachelor’s degree required.
- Minimum three years in program coordination or related role.
- Familiarity with LMS and contract management is a plus.
Responsibilities
- Coordinate preceptor engagement initiatives and events.
- Onboard and orient preceptors to scope and resources.
- Assist with verification of precepting hours and documentation.
- Support and monitor site visits and preceptor compensation processes.
- Maintain records of agreements, evaluations, and payments.
Skills
Education
Tools
Job description
Position Title Preceptor Affairs Coordinator
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
The Preceptor Affairs Coordinator is responsible for coordinating preceptor affairs, including preceptor engagement, preceptor compensation, and other preceptor resources. Position works collaboratively with and supports the Office of Clinical Affairs in the implementation of undergraduate medical education in Phase II of the medical school curriculum, which consists of clinical rotations. The Preceptor Affairs Coordinator reports to the Director of Credentialing Services.
The University of the Incarnate Word School of Osteopathic Medicine (UIWSOM) educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery, and innovation.
Hybrid work options up to 2 days per week may be available after 6 months of successful employment.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duty Name
Description of Job Duties
- Coordinates preceptor engagement initiatives to include preceptor and community events, preceptor awards, etc.
- Ensures preceptors are appropriately onboarded and oriented to their scope and resources in conjunction with the Director of Credentialing Services and Core Site Directors.
- Assists with documents related to precepting, including verification of precepting hours.
- Supports and monitors completion of site visits by the department.
- Coordinates meetings with clinical sites and preceptors.
- Collaborates with the Office of Clinical Affairs leadership to implement and refine preceptor compensation processes for clinical rotations.
- Facilitates the completion and routing of preceptor agreements for signatures.
- Works closely with the Clinical Administrative Support Manager and Clinical Site Coordinators to verify rotation schedules in order to complete related preceptor compensation tasks.
- Tracks and verifies student evaluations submitted by preceptors to ensure compliance with program requirements.
- Processes preceptor payments for clinical rotations in accordance with institutional policies and timelines.
- Maintains accurate records of preceptor agreements, evaluations, and payments.
- Serves as a point of contact for preceptors regarding compensation inquiries and assists in resolving discrepancies related to preceptor agreements, evaluations, and payments.
- Collaborates with the UIW Finance and Administrative Services Offices to ensure compliance with UIW policies and procedures.
- Prepares and provides documentation for accreditation reports related to preceptor engagement, site visits, or compensation.
- Ensures adherence to institutional and accreditation standards and state and federal regulations.
- Perform other duties as assigned.
- Excellent written and verbal communication skills.
- Ability to work in a team environment; flexibility to work with others in a variety of circumstances.
- Commitment to the mission, vision, values, and guiding principles at UIWSOM.
- Strong organization and time-management skills.
- Excellent attention to detail and ability to manage multiple tasks simultaneously
- Proficiency in Microsoft Excel, Word, Outlook.
- Ability to learn and effectively use Adobe Sign and database management system.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employees shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Bachelor’s Degree.
Three (3) years of professional experience in program coordination/administration, or other complex relevant role.
- Three (3) or more years in business administration, healthcare administration, medical education, or a related field.
- Proficiency in use of electronic learning management systems.
- Familiarity with contract management and compensation/ reimbursement processes is a plus.
Must have a valid driver’s license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
Monday through Friday 8am to 5pm with occasional extended hours in evenings or Saturdays as needed to meet departmental goals.
- Ability to lift up to 10lbs for table set-up/tear-down at events.
- Ability to lift up to 15lbs of office/event supplies, as well as ability to reach overhead, bend, squat to retrieve said supplies.
- Ability to push/pull event carts/wagons holding up to 40lbs.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty/staff/guests/(potential/current) students, as well as attend meetings on and off campus.
Posting Number AS2314PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 11/02/2026
Reports to Director of Credentialing Services
Salary $41,500 Annualized
Open Date 09/29/2026
Open Until Filled Yes
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
- Resume
- Cover Letter/Letter of Application
- Other Document
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UIW Website
- HigherEdJobs.com
- Indeed
- WorkplaceDiversity.com
- HispanicDiversity.com
- BlackJobCenter.com
- WomensJobCenter.com
- VeteransConnect.com
- Personal Referral
- Employee Referral
- Other
- If you selected other, please tell us where?
(Open Ended Question)
- * What is the highest level of education you have achieved?
- Less than Bachelor's Degree
- Bachelor's Degree
- Master's Degree
- PHD or higher
- * How many years of professional experience do you have in program coordination/administration, or other complex role relevant to this position?
- Less than 3 years
- 3 years
- 4 years
- 5 years
- 6 or more years
- * List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.
(Open Ended Question)
- * Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
- No
- Yes, I have a valid driver license and I am at least 21 years old
- * Describe your experience working with learning Management systems (LMS).
(Open Ended Question)
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