Program Coordinator-Artful Worship Grant
University Of The, Inc.arnate Word
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Job summary
The University of the Incarnate Word is seeking a Program Coordinator for the Artful Worship Grant to provide full-time coordination and operational leadership for a Lilly Endowment initiative exploring how literature, music, visual art, storytelling, and creativity nurture children’s faith.
The role reports to the Program Director, Artful Worship, and is primarily based on campus with a limited hybrid option after six months.
Qualifications
- Excellent organizational, project management, and time management skills with attention to detail.
- Strong written, verbal, and interpersonal communication abilities.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to learn Google Workspace and Canva for project activities.
- Experience coordinating grants or programs in higher education or nonprofit settings.
- Ability to manage multiple projects, deadlines, and budgets.
Responsibilities
- Coordinate day-to-day operations of the Artful Worship grant.
- Plan grant-sponsored programming, events, speakers, and logistics.
- Maintain records, timelines, calendars, and systems.
- Prepare grant reports in collaboration with the Project Director.
- Support grant administration including budgeting and compliance.
- Liaise with University offices, faculty, students, and partners.
- Coordinate communications, newsletters, website content, and materials.
- Coordinate project assessments and evaluation activities.
- Travel as needed to partner sites and events.
- Supervise graduate and undergraduate student staff.
Education
Tools
Job description
Note that this is a grant-funded position with funding approval through 07/01/2030. Note that grant can be extended or shortened based on fund availability and the needs of the department.
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
The Program Coordinator-Artful Worship Grant provides full-time coordination and operational leadership for Artful Worship: Inspiring Children’s Faith Through the Catholic Imagination, a multi-year Lilly Endowment initiative exploring how literature, music, visual art, storytelling, and the creative imagination nurture children’s faith. The Program Coordinator-Artful Worship Grant reports to the Program Director, Artful Worship.
The position is primarily based on campus. A limited hybrid work arrangement may be available after six months of successful employment.
Note that this is a grant-funded position with funding approval through 07/01/2030. Note that grant can be extended or shortened based on fund availability and the needs of the department.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
- Coordinate the day-to-day operations of the Artful Worship grant.
- Coordinate grant-sponsored programming, events, guest speakers, consultants, and related logistics.
- Maintain project records, timelines, calendars, and organizational systems.
- Prepare annual, interim, and other required grant reports in collaboration with the Project Director.
- Support grant administration, including budgeting, purchasing, contracts, reimbursements, financial tracking, and compliance.
- Serve as the primary liaison among University offices, faculty, students, consultants, schools, parishes, and community partners.
- Develop and coordinate project communications, including newsletters, website content, promotional materials, and stakeholder updates.
- Coordinate project assessment activities, including surveys, evaluation data, and support for external evaluators.
- Occasional travel to University, parish, school, and community partner sites, as well as conferences and other project-related events, to support grant programming and partnerships.
- Supervise and mentor graduate and undergraduate student employees.
- Perform other duties as assigned.
- Excellent organizational, project management, and time management skills with exceptional attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to effectively learn and use Google Workspace, Canva, and other project management and communication tools.
- Ability to manage multiple projects, priorities, and deadlines while maintaining accuracy.
- Ability to prepare grant reports by organizing project data, tracking outcomes, and coordinating documentation.
- Ability to work independently, exercise sound judgment, and solve problems proactively.
- Ability to build collaborative relationships with faculty, students, University offices, community partners, and external stakeholders.
- Appreciation for Catholic higher education, arts-based education, and community engagement.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
Two (2) years of program/project coordination experience in a professional, academic, or nonprofit setting. Note that administrative support experience in a complex office environment will be considered in lieu of said experience.
- Bachelor’s Degree in Education, Arts Administration, English, Communication, Music, Religious Studies, Ministry, or a related field.
- Grants management experience in a higher education or arts/nonprofit setting.
- Proficiency in Spanish.
- Familiarity with Catholic ministries, children’s programming, or arts education.
- Familiarity with Qualtrics or other survey and assessment platforms.
- Proficiency in MS Teams.
- Proficiency in Canva.
Must have a valid driver’s license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .
- Typical Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.
- Work hour flexibility during peak periods and events execution.
- Ability to lift up to 20lbs for table set-up/tear-down at events.
- Ability to reach overhead, bend, squat to retrieve event materials.
- Ability to push/pull equipment carts holding up to 60lbs.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, and event attendees (including children) as well as attend meetings on and off campus.
Posting Number AS2309PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 10/01/2026
Position End Date (if temporary) 07/01/2030
Reports to Professor of English, CHASS
Salary $45,000 Annualized
Open Date 08/31/2026
Open Until Filled Yes
Note that this is a grant-funded position with funding approval through 07/01/2030. Note that grant can be extended or shortened based on fund availability and the needs of the department.
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
- Resume
- Cover Letter/Letter of Application
- Professional Reference Contacts
- Curriculum Vitae
- Letter of Recommendation 1
- Other Document
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UIW Website
- HigherEdJobs.com
- Indeed
- WorkplaceDiversity.com
- HispanicDiversity.com
- BlackJobCenter.com
- WomensJobCenter.com
- VeteransConnect.com
- Personal Referral
- Employee Referral
- Other
- If you selected other, please tell us where?
(Open Ended Question)
- * What is the highest level of education you have achieved?
- Less than Bachelor's Degree
- Bachelor's Degree
- Master's Degree
- PHD or higher
- * This position requires 2 years of program/project coordination experience in a professional, academic, or non-profit setting. Note that administrative support experience in a complex office environment will be considered in lieu of said experience. Do you have at least one of the following?
- No
- Yes, 2 years program/project coordination experience in professional, academic, or nonprofit setting
- Yes, 2 years administrative support experience in complex office environment
- * List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.
(Open Ended Question)
- * Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
- No
- Yes, I have a valid driver license and I am at least 21 years old
- * Rank your proficiency in understanding and speaking Spanish.
- None
- Minimal
- Limited
- Proficient
- Advanced
- Expert
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