Research Area Specialist Intermediate - Program Coordinator

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

Michigan Medicine’s Department of Psychiatry seeks a Research Area Specialist Intermediate - Program Coordinator to lead operational efforts for the Incentives2Quit (I2Q) program, coordinating activities across teams, partners, and funders.

The role focuses on oversight, data reporting, and collaboration to ensure compliant execution of perinatal smoking cessation initiatives within a hybrid work model in Ann Arbor, MI.

Qualifications

• Bachelor degree in a science-related field or equivalent combination of education and experience.
• 4–5 years related experience.
• Experience with REDCap, EnrollNow (Ripple), Qualtrics, MiChart, Data Direct, and Microsoft Office.
• Experience in behavioral health research with human subjects.
• Experience working with participants with tobacco use, alcohol use disorders or other substances.

Responsibilities

• Provides day-to-day operational leadership for the I2Q program and coordinates program activities to support organizational goals.
• Provides staff oversight, including workflow coordination, scheduling, time approval, vacation approval, and operational support.
• Leads team meetings, coordinates priorities, and supports process improvements to enhance program effectiveness.

Skills

Staff oversight

Workflow coordination

Team leadership

Process improvements

Communication

Education

Bachelor's degree in a science field or related specialization

Master's degree in public health or related field

Tools

REDCap

EnrollNow (Ripple)

Qualtrics

MiChart

Data Direct

Microsoft Office

Job description

Job Summary

The Department of Psychiatry is seeking a Research Area Specialist Intermediate - Program Coordinator to provide operational leadership for the Incentives2Quit (I2Q) program, a contingency management-based perinatal smoking cessation initiative. This position is responsible for overseeing program operations, supporting strategic initiatives, and ensuring the successful implementation of program activities through collaboration with internal teams, clinical partners, community organizations, funders, and external vendors.

The Program Coordinator ensures program activities are carried out efficiently, comply with organizational and funding requirements, and support the overall goals of the I2Q program. Duties may evolve over time to meet changing program and organizational needs.

Responsibilities

• Provides day-to-day operational leadership for the I2Q program and coordinates program activities to support organizational goals.
• Provides staff oversight, including workflow coordination, scheduling, time approval, vacation approval, and operational support.
• Leads team meetings, coordinates priorities, and supports process improvements to enhance program effectiveness.

Partner & Stakeholder Engagement

• Serves as a key point of contact with clinical partners, community organizations, funders, and internal stakeholders.
• Coordinates partner communications, community engagement activities, and program presentatio
• Supports relationships with stakeholders to advance program goals and implementation.

Reporting, Data & Program Administration

• Prepares monthly and quarterly reports for funders and stakeholders, ensuring accuracy and completion of required deliverables.
• Collaborates with Finance to review program financial information and ensure reporting accurately reflects program activities.
• Oversees program data tracking, documentation, and reporting processes to support quality improvement and program evaluation.

Technology & Compliance

• Coordinates with external software vendors to communicate program needs, troubleshoot issues, and support system improvements.
• Ensures program activities align with HIPAA, organizational policies, funding requirements, and quality standards.

Required Qualifications

• 4 to 5 years related experience.
• A Bachelor degree in a recognized field of science or learning which is directly related to the duties of the position. An equivalent combination of education and experience may be accepted, including relevant undergraduate and graduate student work experience
• Experience working with Redcap, EnrollNow (Ripple), Qualtrics, MiChart, Data Direct, Microsoft Office.
• Experience of behavioral health research with human subjects
• Experience working with participants with tobacco use, alcohol use disorders and/or other substance use.

Desired Qualifications

• Master's degree in public health, epidemiology, biostatistics, psychology, health informatics, risk management, or a related field.
• Supervisory and financial management experience
• Demonstrated ability to collaborate effectively across multidisciplinary teams with competing priorities and multiple stakeholders.
• Experience with digital health interventions, mobile health applications, contingency management platforms, and technology-enabled behavioral health research.
• Expertise in remote research study recruitment methodology

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U‑M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world‑class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

This is a full time, M-F 9:00 AM to 5:00 PM. This position may require occasional non-traditional hours as needed to meet program deadlines.

Work Locations

This is a hybrid position with weekly in-person requirements at an offsite campus location in Ann Arbor, MI.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

In addition to the screenings indicated above under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.