Research Area Specialist Intermediate - Program Coordinator

University Of Michigan; Ann Arbor (MI); Hybrid; USD 60,000 - 85,000; Full time

Job summary

University of Michigan’s Psychiatry Department seeks a Research Area Specialist Intermediate – Program Coordinator to lead the Incentives2Quit (I2Q) program, coordinating activities across internal teams, clinical partners, community organizations, funders, and vendors.

You will ensure efficient operations, adherence to funding requirements, and support for program goals while adapting to evolving needs within a high-visibility research project.

Qualifications

• Bachelor's degree in a science field or related area; equivalent combination of education and experience accepted.
• 4–5 years of related experience in program operations or research administration.
• Experience with Redcap, EnrollNow (Ripple), Qualtrics, MiChart, Data Direct and Microsoft Office.

Responsibilities

• Provide day-to-day operational leadership for the I2Q program and coordinate activities to support organizational goals.
• Oversee staff workflow, scheduling, time approval, vacation approval, and operational support.
• Lead team meetings, set priorities, and support process improvements to enhance program effectiveness.
• Serve as a primary contact with clinical partners, community orgs, funders, and internal stakeholders.
• Coordinate partner communications, community engagement, and program presentations.
• Support relationships with stakeholders to advance program goals and implementation.
• Prepare monthly and quarterly reports for funders and stakeholders; ensure accuracy and completeness of deliverables.
• Collaborate with Finance to review program financial information and ensure accurate reporting.
• Oversee data tracking, documentation, and reporting processes for quality improvement and evaluation.
• Coordinate with external software vendors to communicate needs, troubleshoot issues, and support system improvements.
• Ensure activities align with HIPAA, policies, funding requirements, and quality standards.

Skills

Program coordination

Education

Bachelor's degree in science

Master's degree in related field

Tools

Redcap

EnrollNow (Ripple)

Qualtrics

MiChart

Data Direct

Microsoft Office

Job description

Research Area Specialist Intermediate - Program Coordinator

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Psychiatry is seeking a Research Area Specialist Intermediate - Program Coordinator to provide operational leadership for the Incentives2Quit (I2Q) program, a contingency management-based perinatal smoking cessation initiative. This position is responsible for overseeing program operations, supporting strategic initiatives, and ensuring the successful implementation of program activities through collaboration with internal teams, clinical partners, community organizations, funders, and external vendors.

The Program Coordinator ensures program activities are carried out efficiently, comply with organizational and funding requirements, and support the overall goals of the I2Q program. Duties may evolve over time to meet changing program and organizational needs.

Responsibilities*

PROGRAM OPERATIONS & LEADERSHIP

• Provides day-to-day operational leadership for the I2Q program and coordinates program activities to support organizational goals.
• Provides staff oversight, including workflow coordination, scheduling, time approval, vacation approval, and operational support.
• Leads team meetings, coordinates priorities, and supports process improvements to enhance program effectiveness.

PARTNER & STAKEHOLDER ENGAGEMENT

• Serves as a key point of contact with clinical partners, community organizations, funders, and internal stakeholders.
• Coordinates partner communications, community engagement activities, and program presentatio
• Supports relationships with stakeholders to advance program goals and implementation.

REPORTING, DATA & PROGRAM ADMINISTRATION

• Prepares monthly and quarterly reports for funders and stakeholders, ensuring accuracy and completion of required deliverables.
• Collaborates with Finance to review program financial information and ensure reporting accurately reflects program activities.
• Oversees program data tracking, documentation, and reporting processes to support quality improvement and program evaluation.

TECHNOLOGY & COMPLIANCE

• Coordinates with external software vendors to communicate program needs, troubleshoot issues, and support system improvements.
• Ensures program activities align with HIPAA, organizational policies, funding requirements, and quality standards.

Required Qualifications*

• 4 to 5 years related experience.

A Bachelor degree in a recognized field of science or learning which is directly related to the duties of the position. An equivalent combination of education and experience may be accepted, including relevant undergraduate and graduate student work experience

• Experience working with Redcap, EnrollNow (Ripple), Qualtrics, MiChart, Data Direct, Microsoft Office.
• Experience of behavioral health research with human subjects
• Experience working with participants with tobacco use, alcohol use disorders and/or other substance use.

Desired Qualifications*

• Master's degree in public health, epidemiology, biostatistics, psychology, health informatics, risk management, or a related field.
• Supervisory and financial management experience
• Demonstrated ability to collaborate effectively across multidisciplinary teams with competing priorities and multiple stakeholders.
• Experience with digital health interventions, mobile health applications, contingency management platforms, and technology-enabled behavioral health research.
• Expertise in remote research study recruitment methodology

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Schedule

This is a full time, M-F 9:00 AM to 5:00 PM. This position may require occasional non-traditional hours as needed to meet program deadlines.

Work Locations

This is a hybrid position with weekly in-person requirements at an offsite campus location in Ann Arbor, MI.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

In addition to the screenings indicated above under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

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