Research Administrative Manager

Boston Children’s Hospital; Boston, Northern (MA, KY); On-site; USD 110,000 - 140,000; Full time

Job summary

Boston Children's Hospital is seeking an experienced Research Administration Manager to oversee the department's research portfolio, ensuring compliance and timely submission of grant applications. You will mentor staff, manage pre- and post-award activities, and coordinate budgets with principal investigators while interfacing with central offices.

Strong analytical and leadership skills are essential for success.

Qualifications

• Bachelor's Degree or equivalent experience required.
• Master's Degree preferred.
• Business Administration or Public Health field required.

Responsibilities

• Supervises staff; including hiring, training, performance management, goal setting and salary administration.
• Manages pre-award functions; assists in grant proposals including budgeting and approvals.
• Manages post-award functions; allocates research labor costs and prepares progress reports.
• Forecasts funds and analyzes monthly grant expenses across funding sources.
• Ensures compliance with sponsor regulations and institutional policies; coordinates renewals and closeouts.

Skills

Staff supervision

Grant management

Budget development

Financial analysis

Regulatory compliance

Education

Bachelor's degree

Master's degree preferred

Business Administration/Public Health

Job description

Position Summary:

Under the general direction of the Chief or Manager/Director, provides overall management of the Department/Division/Program research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. Performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds. Participates in strategic planning for Department/Division/Program, including overall financial analysis and long term projections. Serves as an advisor to Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission. May assist in budget development. Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending. Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. Collaborates with Department Administrator and appropriate Boston Children's central administration offices to represent the needs of the Research Faculty. This position has signature authority on restricted funds. Mentors, coaches and trains Research Administrators at all levels. Directly supervises at least two staff members.

Key Responsibilities:

• Supervises staff; including hiring, training, performance management, goal setting and salary administration, work priorities and quality.
• Manages/performs pre-award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials and obtaining institutional reviews/approval.
• Manages/performs post-award functions such as allocation of research labor costs across multiple funding sources consistent with level of research effort. Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements, including the oversight, preparation and submission of annual progress reports.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
• Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
• Reviews departmental processes and procedures to ensure compliance. Conducts spot checks or audits as appropriate to ensure departmental systems are adequate.
• Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts. Reconcile monthly expense variances between Hospital financial systems and budgets. Forecast funds over/under expenditures and provide monthly status reports to Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
• Attends meetings, institutional and/or industry training/conferences to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies and emerging technologies.

Minimum Qualifications

Education:

• Bachelor's Degree or equivalent experience is required.
• Master's Degree is preferred.
• Business Administration, Public Health area of study is required.

Experience:

• 7 years of research administrative experience required is required.