Research Administrator

Boston Children’s Hospital; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Boston Children’s Hospital is seeking a Grant Administrator to support pre- and post-award activities across sponsored projects. Under supervision, you will help prepare proposals, manage materials, and ensure compliance with sponsor guidelines and hospital policies.

You will coordinate with Research Administration, Finance, and other offices to process financial transactions, monitor grant expenses, and prepare reports for principal investigators.

Qualifications

• Bachelor's degree or 2 years of research administrative or financial experience.
• 2 years of research administrative or financial experience required.

Responsibilities

• Assist in pre-award functions such as grant applications to ensure conformity with sponsor guidelines and hospital policy.
• Coordinate collection of grant materials and institutional reviews to ensure timely submission and assist in budget preparation as needed.
• Prepares financial transactions, such as employee travel and reimbursements, and approves purchase requisitions.
• Works with central offices (Research Administration, Research Finance, Accounts Payable) to troubleshoot and resolve matters.
• Assists in review of financial reports to monitor grant expenses for compliance with sponsored terms.
• Assists in preparing effort and financial reports for Principal Investigators to monitor spending and planning.
• Participates in grant/award renewal and closeout processes; attends trainings to stay current on sponsor regulations.

Skills

Grant management

Budget preparation

Regulatory compliance

Education

Bachelor's degree

2 years of research administrative or financial experience may substitute for degree

Job description

Position Summary

Under the direct supervision of the Manager/Director, performs pre- and/or post-award functions. Coordinates required institutional reviews and approvals and/or monitors and administers federal and/or state, corporate, and private foundation-sponsored funds, subcontracts, and projects supported by discretionary and endowment funds. May prepare effort reports and financial transactions, and other reports according to established policies and procedures for approval by Department/Division/Program or Research Manager. May have signature authority on restricted funds.

Key Responsibilities

• Assists in pre-award functions such as preparing grant applications to ensure conformity with relevant sponsor guidelines, regulations, and hospital policy.
• Coordinates collection of grant application materials and receipt of institutional reviews and approvals to ensure timely submission. May assist in budget preparation as needed.
• Prepares financial transactions, such as employee travel and other reimbursements, and approves purchase requisitions in accordance with sponsor and hospital policy.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to troubleshoot and resolve matters.
• Assists in the review of financial reports to monitor grant expenses to ensure compliance with sponsored award terms/conditions.
• Assists in preparing effort and financial reports for Principal Investigators to assist them in monitoring spending rates and planning for future spending needs.
• Participates in timely grant/award renewal process and the orderly closeout of sponsored activities. Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education

• A high school diploma/ GED; a bachelor’s degree OR 2 years of research administrative or financial experience may substitute for degree.

Experience

• 2 years of research administrative or financial experience