Research Administrator II

Boston Children’s Hospital; Boston, Northern (MA, KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Boston Children's Hospital is seeking a Grant Administrator to support pre-award and post-award functions, coordinate effort reporting, and manage budgets for research and clinical trials. You will work with investigators and central offices to ensure timely sponsor reporting and compliant financial administration.

The role requires attention to detail, ability to forecast expenditures, and familiarity with institutional policies.

Qualifications

• Experience handling grant pre-award and post-award processes.
• Ability to forecast expenditures and monitor budgets.
• Familiarity with institutional reviews and approvals.

Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources.
• Coordinates departmental research effort reporting and ensures timely submission of certified reports.
• Collaborates with central offices to submit sponsor reports and resolve issues.
• Develops annual research/clinical trial budgets and reconciles monthly expenses to budget.
• Ensures timely renewal of grants and subcontracts and prepares progress reports.

Skills

Grant administration

Budgeting

Financial analysis

Pre-award & post-award

Education

High School Diploma or GED

Bachelor's Degree preferred

Business Administration / Public Health preferred

Job description

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Key Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Use institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
• Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education:

High School Diploma / GED is required.

Bachelor's Degree is preferred.

Business Administration, Public Health area of study is preferred.

Experience:

Bachelor’s degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required is required.