Research Administrator II

Boston Children's Hospital; Boston (MA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible schedules

Health, vision and dental insurance

Child care subsidies

403(b) Retirement Savings plan

Paid time off

Job summary

Boston Children's Hospital is seeking a grants administrator to handle pre-award and post-award functions, ensuring timely submission of funding proposals and proper financial management of portfolios. You will coordinate with PI and central offices to monitor budgets, effort reporting, and sub-recipients as needed.

The role requires a Bachelor's degree with related experience; knowledge of sponsor regulations and institutional policies is essential, with a comprehensive benefits package offered.

Qualifications

• Bachelor's degree with 1 year of research administrative or financial experience OR 3 years of research administrative related experience.
• Experience with pre-award and post-award processes, budgeting, and sponsor reporting.
• Ability to coordinate with central offices and investigators on budgets and reports.
• Bachelor's degree preferred in Business Administration or Public Health.
• Knowledge of institutional policies and sponsor regulations.

Responsibilities

• Performs pre-award and post-award functions such as allocation of labor costs and approving requisitions.
• Coordinates departmental effort reporting and ensures timely submission of certified effort reports.
• Maintains department records of grant awards and agreements.
• May help identify funding sources and disseminate information to staff.
• Works with Research Administration, Research Finance and others to submit sponsor reports and resolve matters.
• Develops annual research/clinical trial budgets and reconciles monthly expenses to budget.
• Forecasts expenditures and provides monthly status reports to PIs.
• Ensures timely renewal of grants and subcontracts and orderly closeout of sponsored activities.
• Attends institutional training on sponsor regulations and hospital policies.

Skills

Pre-award

Post-award

Budgeting

Financial analysis

Grant administration

Effort reporting

Sub recipient monitoring

Education

Bachelor's degree

Business Administration

Public Health

Job description

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Key Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Use institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
• Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education:

High School Diploma / GED is required.

Bachelor's Degree is preferred.

Business Administration, Public Health area of study is preferred.

Experience:

Bachelor's degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required is required.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.