Research Administrative Assistant - Grants & Coordination

The Jackson Laboratory; Bar Harbor (ME); On-site; USD 30,307 - 38,572; Full time

Job summary

The Jackson Laboratory in Bar Harbor, ME is seeking a Research Administrative Assistant to provide high-level administrative support to faculty and lab staff, including calendar management, travel arrangements, and coordination of meetings and events.

The role involves preparing grant documents, assisting with onboarding, budgets, and liaising with multiple offices. Strong organizational and communication skills are essential, along with discretion and professionalism.

Qualifications

• High School Diploma or GED.
• BA preferred but not required.
• Experience with word processing, databases, spreadsheets, presentations, and email.
• Excellent organizational and time management skills.
• Strong interpersonal and diplomatic communication.
• Ability to take initiative with minimal supervision.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide advanced admin support to faculty and lab groups, including calendar maintenance and meeting coordination.
• Arrange domestic and international travel and coordinate related expenses.
• Prepare agendas, coordinate in-town transportation, and support grant submissions with required docs.
• Assist with manuscript submissions and PubMed IDs; support data entry.
• Assist labs with ordering supplies and vendor coordination; provide general IT and budget support as needed.
• Other duties as assigned.

Skills

Calendar management

Travel coordination

Office software

Document preparation

Interpersonal skills

Written and verbal communication

Initiative & judgment

Multi-tasking

Fast-paced environment

Education

High School Diploma or GED

2+ years admin experience

BA preferred

Science familiarity preferred

Tools

Word processing

Database management

Spreadsheets

Presentation software

Email

Job description

The Jackson Laboratory in Bar Harbor, ME is seeking a Research Administrative Assistant to provide high-level administrative support to faculty and lab staff, including calendar management, travel arrangements, and coordination of meetings and events.

The role involves preparing grant documents, assisting with onboarding, budgets, and liaising with multiple offices. Strong organizational and communication skills are essential, along with discretion and professionalism.