Research Administration Specialist

Baylor College of Medicine; Houston (TX); Remote; USD 57,000 - 68,000; Full time

Job summary

A leading healthcare institution is seeking a Research Administration Specialist to support grant applications and funding opportunities. This role involves developing budgets, ensuring compliance with guidelines, and assisting faculty in the grant submission process. The ideal candidate will have a high school diploma, relevant experience, and familiarity with proposal submission platforms.

Qualifications

• High School diploma or GED required.
• Four years of relevant experience.

Responsibilities

• Assist Pediatric Hematology/Oncology Faculty with grant submissions.
• Develop and prepare grant reports.
• Ensure compliance with sponsor guidelines.

Skills

Grant Development

Budget Development

Compliance

Education

High School diploma or GED

Bachelor’s degree

Tools

ASSIST

Proposal Central

eRA Commons

Grants.gov

Job description

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Job Title: Research Administration Specialist

Division: Pediatrics

Work Arrangement: Remote within Houston, TX

Location: Houston, TX

Salary Range: $57,320 - $67,435

FLSA Status: Exempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Research Administration Specialist will assist the pre-award team in preparing and submitting pre-award grant applications, including developing timelines, creating budgets, reviewing funding opportunities, drafting and preparing reports and ensuring the grants meet specific institutional and sponsor compliance guidelines. The pre-award team submits 430+ grant applications a year and brings in ~$45 million in extramural funding on an annual basis.

Primary role will be to assist Pediatric Hematology/Oncology Faculty with submission of grants for internal and external funding of their research projects. Specific tasks include: grant development, grant and progress report submission tracking, grant budget development, editing/reviewing grant content to ensure compliance with institutional and sponsor guidelines, and routing grant application and progress report through the department and sponsored programs office for review.

Job Duties

• Assists Pediatric Hematology/Oncology Faculty with submission of grants for internal and external funding of their research projects.
• Submits and monitors applications through the grant life cycle to include interpreting requirements and making recommendations to supported faculty.
• Develops and prepares grant reports.
• Contributes to developing and monitoring grant project timelines.
• Managing any changes to the initial award which do not require a new proposal. Examples are a no-cost extension, change in personnel, scope revision, etc.
• In collaboration with the Sponsored Programs Office, create sub-contracts and other relevant documents.
• In collaboration with the Post-Award Finance Team, tracks and submits annual progress report and award close out requirements.
• Ensures that each application is in compliance with sponsor guidelines, the budget complies with college and sponsor requirements, and that all required sections of applications are complete and submitted in a timely manner.
• Creates grant related budgets for application submission.
• Assisting Faculty with finding funding opportunities via internal and external search engines.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor’s degree. No experience required with Bachelor’s degreeor Certified Research Administrator certification through the Research Administrators Certification Council (RACC).
• Experience with Proposal Submission Platforms (ASSIST, Proposal Central, eRA Commons, Grants.gov, etc.)
  

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.