Research Administration & Records Coordinator

UT Health Sciences; Memphis (TN); On-site; USD 26,000 - 32,000; Full time

Job summary

UT Health Sciences is seeking a Research Administration Coordinator to provide transactional, records, and administrative support to research administration. The role operates under established procedures and escalates matters requiring interpretation of sponsor terms, regulation, or institutional policy.

The position entails maintaining records, organizing documentation for audits, and processing routine research administration documents while ensuring confidentiality and accuracy in data

Qualifications

• 4 years of administrative or business support experience.
• High School Diploma or GED required.
• Transcript required.
• Ability to maintain confidentiality of institutional and personnel information.
• Knowledge of records management and electronic recordkeeping.
• Skill in accurate data entry and document control.

Responsibilities

• Maintains complete, accurate, and retrievable proposals, awards, and agreement records in institutional systems.
• Assembles and organizes documentation in response to audits, sponsor inquiries, and institutional reviews.
• Prepares, processes, and routes routine research administration documents and forms under established procedures.
• Maintains sponsor system access credentials, registrations, and institutional profile data.
• Enters and verifies data in research administration systems under established standards.
• Tracks inquiries and follow-up activities through resolutions to support timely and responsive service.
• Supports procurement, travel, and administrative processes for the office.
• Serves as an initial point of contact for routine questions and directs inquiries to the appropriate professional staff member.
• Performs other related duties as assigned.

Skills

Office operations

Records management

Data entry

Spreadsheets

Escalation

Confidentiality

Education

High School Diploma or GED

Job description

UT Health Sciences is seeking a Research Administration Coordinator to provide transactional, records, and administrative support to research administration. The role operates under established procedures and escalates matters requiring interpretation of sponsor terms, regulation, or institutional policy.

The position entails maintaining records, organizing documentation for audits, and processing routine research administration documents while ensuring confidentiality and accuracy in data