Senior Administrative Specialist – Research Programs

University of Texas Southwestern Medical Center; Dallas (TX); Híbrido; USD 42.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

PPO medical plan

Paid Time Off

Retirement Programs

Paid Parental Leave

Descripción de la vacante

UT Southwestern Medical Center seeks an Administrative Assistant to support the Research Programs group within the Department of Obstetrics and Gynecology. You will coordinate meetings, manage records, assist with purchasing and onboarding, and help ensure timely completion of routine administrative tasks.

Responsibilities include supporting multiple research programs, tracking deadlines, maintaining rosters, and preparing materials for meetings, site visits, audits, and presentations.

Formación

• High School graduate or equivalent required.
• 4 years related work experience; higher completed education may substitute for experience.
• Experience in academic, healthcare, or research environments preferred.
• Proficiency with Microsoft Office applications.

Responsabilidades

• Provide day-to-day administrative support to the Manager of Research Programs and research leadership.
• Coordinate and schedule meetings with faculty, staff, and external collaborators.
• Manage meeting logistics: reserve rooms, arrange virtual links, prepare agendas, distribute materials, and document notes.
• Maintain electronic files and shared resources; assist with purchasing and onboarding.
• Support onboarding of new researchers, students, and staff; coordinate workspace setup and access requests.
• Prepare materials for meetings, site visits, audits, and training; assist with formatting reports and presentations.

Conocimientos

Organizational skills

Time management

Written & verbal communication

Ability to work independently

Interpersonal skills

Follow-through

Educación

High School diploma or equivalent

Herramientas

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Descripción del empleo

UT Southwestern Medical Center seeks an Administrative Assistant to support the Research Programs group within the Department of Obstetrics and Gynecology. You will coordinate meetings, manage records, assist with purchasing and onboarding, and help ensure timely completion of routine administrative tasks.

Responsibilities include supporting multiple research programs, tracking deadlines, maintaining rosters, and preparing materials for meetings, site visits, audits, and presentations.