Research Administration Coordinator

University of Colorado System; Allenspark (CO); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Paid time off

Tuition assistance

Job summary

University of Colorado Boulder is seeking an experienced Research Administration Coordinator to support the Institute for Behavioral Genetics (IBG) by coordinating workshops, travel, and administrative tasks for faculty, students, and staff. This role sits on a four-person team and offers opportunities for growth within the lab and university operations.

The position emphasizes travel coordination, procurement, scheduling, and compliance with university policies, with a hybrid work model after

Qualifications

• Bachelor’s degree from an accredited institution; 1+ year of experience in higher education administration or related roles.
• Ability to research, interpret, and apply policies at local, university, and federal levels.
• Strong organizational skills and attention to detail; proficiency in MS Office applications.

Responsibilities

• Coordinate annual Statistical Genetics Workshop logistics including attendee registrations and travel.
• Arrange domestic and international travel; assist with reimbursements and travel policy guidance.
• Support the Director with meeting scheduling, notes, and file organization; manage lab equipment coordination and procurement duties.

Skills

Collaborative

Proactive

Clear communication

Policy interpretation

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

The Research Administration Coordinator will provide administrativesupport to IBG faculty, graduate students and staff to advancesponsored research activities. This role will serve as a member ofa four-person administrative team and will enjoy a broad range ofresponsibilities with potential for growth.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The Institute for Behavioral Genetics (IBG) is an organizedresearch unit of the University of Colorado Graduate Schooldedicated to conducting and facilitating research on the geneticand environmental bases of individual differences in behavior.Founded in 1967, IBG is one of the top research facilities in theworld for genetic research on human behavior. Current researchincludes both laboratory and population-based studies of aging,neurodegenerative disease, psychopathology, reading and learningdisabilities, cognition, substance abuse, behavioral development,and evolution.

What Your Key Responsibilities Will Be

Annual Statistical Genetics Workshop Coordinator

Coordinateregistration of workshop faculty and attendees. Assist workshopfaculty with travel arrangements and post-workshop travelreimbursements. Coordinate workshop hotel details including roominglists, catering needs, technical services and receptions. Processhonorarium payments to workshop faculty and tutors.

Travel Coordinator

Assist IBG faculty, students, and staffwith travel planning and approvals for domestic and internationaltravel. Provide guidance on University and IBG travel policies,including the allowability of travel expenses on federal grants.Prepare and submit travel reimbursements and reports on behalf oftravelers in accordance with Purchasing Service Center timelinesand requirements.

Administrative Support to the Director

Schedule in-personfaculty meetings and virtual research collaboration meetings. Takemeeting notes and organize OneDrive files for shared use. Assistwith prioritizing and tracking tasks through completion.

Laboratory and Capital Equipment Coordinator

Coordinateroutine operational and facilities-related tasks for the IBGlaboratories, including scheduling biosafety certifications,conducting weekly safety compliance inspections, monitoring CO₂ andLN₂ systems, serving as a point of contact for movers and serviceproviders, and submitting work orders for building maintenanceissues. Manages the capital asset inventory by tracking equipmentin the University database, ensuring asset tags are properly placedand recorded, and responding to periodic audits from PropertyServices.

Purchasing and Procurement Specialist

Purchase conferenceregistrations, memberships, supplies, software, and other goods andservices in compliance with federal grant, University, and IBGpolicies. Serve as a procurement card delegate for faculty andstaff by preparing and submitting expense reports in accordancewith Purchasing Service Center requirements and timelines. Reviewmonthly expenses on assigned grants and correct unallocableexpenses with journal entries. Reconcile and process subawardinvoices for payment.

Other administrative projects and duties as assigned

Provide administrative support for IBG events, coordinate eventlogistics, and contribute to special projects and other assignmentsas needed to support Institute operations.

What You Should Know

• This position is hybrid (3 days per week in office; 2 days perweek remotely) after the training period.
• Core work hours in IBG are during traditional business hours,8:00 a.m. to 5:00 p.m. Earlier start times or late afternoon workmay occasionally be required.

What We Can Offer

The annual hiring range for this position is $60,000-$68,000.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees.

• medical,dental, and retirement plans
• generous paid time off
• tuitionassistance for you and your dependents
• an ECO Pass for localtransit
• CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation.
• Named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Coloradoand #28 among universities nationwide
• Explore additional perks and programs through the CU Advantage program

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• A bachelor’s degree from an accredited institution and 1+ yearsof professional experience in higher education administration, research administration, laboratory management, workshop or eventcoordination, executive support, or a similar role.
• A combination of education and/or related professionalexperience may substitute.

What You Will Need

• Collaborative, accountable, and proactive in managing theirresponsibilities.
• A positive, can-do demeanor, contribute to an encouraging andprofessional IBG culture, and communicate clearly and promptlyregarding the status of their work.
• Ability to research, interpret, and apply local, university,and federal policies to provide guidance to faculty and staff,while exercising sound judgment in seeking assistance whenneeded.
• Intermediate proficiency in Microsoft Excel and Word isrequired, along with attention to detail to support data entry witha high degree of accuracy.

What We Would Like You to Have

• 2+ years experience in higher education administration, research administration, laboratory management, workshop or eventcoordination, executive support, or a similar role.
• Demonstrated understanding of scientific research environments through relevant academic coursework or professionalexperience.