Research Administration Coordinator

University of Colorado; Boulder (CO); Hybrid; USD 60.000 - 68.000; Vollzeit

Zusammenfassung

The Institute for Behavioral Genetics (IBG) at the University of Colorado Boulder seeks an experienced Research Administration Coordinator to provide administrative support to faculty, graduate students and staff and help advance sponsored research activities. You will be part of a four-person team with a broad range of responsibilities and growth potential.

University of Colorado Boulder is an Equal Opportunity Employer and values diversity.

Qualifikationen

• Bachelor's degree and 1+ years of professional experience in higher education administration, research administration, lab management, workshop or event coordination, executive support, or a similar role.
• A combination of education and/or related professional experience may substitute.
• Intermediate proficiency in Microsoft Excel and Word is required, with strong attention to detail for data entry.

Aufgaben

• Coordinateregistration of the Annual Statistical Genetics Workshop, assist with travel arrangements and reimbursements.
• Provide travel planning guidance and approvals for domestic and international travel; process reimbursements and reports.
• Schedule in-person faculty meetings and virtual collaboration meetings; take notes and organize shared files.
• Coordinate laboratory and capital equipment tasks, manage asset inventory and respond to audits.
• Purchase conference registrations, memberships, supplies, software, and other goods in compliance with policies; assist with expense reports and subaward invoices.

Kenntnisse

Microsoft Excel

Microsoft Word

Ausbildung

Bachelor's degree

Jobbeschreibung

Job Details

Requisition Number: 75385

Location: Boulder, Colorado

City: Boulder

State: Colorado

Employment Type: University Staff

Schedule: Full-Time

Posting Close Date: 21-Oct-2026

Date Posted: 08-Oct-2026

Job Summary

The Research Administration Coordinator will provide administrative support to IBG faculty, graduate students and staff to advance sponsored research activities. This role will serve as a member of a four-person administrative team and will enjoy a broad range of responsibilities with potential for growth.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Institute for Behavioral Genetics (IBG) is an organized research unit of the University of Colorado Graduate School dedicated to conducting and facilitating research on the genetic and environmental bases of individual differences in behavior. Founded in 1967, IBG is one of the top research facilities in the world for genetic research on human behavior. Current research includes both laboratory and population-based studies of aging, neurodegenerative disease, psychopathology, reading and learning disabilities, cognition, substance abuse, behavioral development, and evolution.

What Your Key Responsibilities Will Be

• Annual Statistical Genetics Workshop Coordinator: Coordinate registration of workshop faculty and attendees. Assist workshop faculty with travel arrangements and post-workshop travel reimbursements. Coordinate workshop hotel details including rooming lists, catering needs, technical services and receptions. Process honorarium payments to workshop faculty and tutors.
• Travel Coordinator: Assist IBG faculty, students, and staff with travel planning and approvals for domestic and international travel. Provide guidance on University and IBG travel policies, including the allowability of travel expenses on federal grants. Prepare and submit travel reimbursements and reports on behalf of travelers in accordance with Purchasing Service Center timelines and requirements.
• Administrative Support to the Director: Schedule in-person faculty meetings and virtual research collaboration meetings. Take meeting notes and organize OneDrive files for shared use. Assist with prioritizing and tracking tasks through completion.
• Laboratory and Capital Equipment Coordinator: Coordinate routine operational and facilities-related tasks for the IBG laboratories, including scheduling biosafety certifications, conducting weekly safety compliance inspections, monitoring CO and LN systems, serving as a point of contact for movers and service providers, and submitting work orders for building maintenance issues. Manages the capital asset inventory by tracking equipment in the University database, ensuring asset tags are properly placed and recorded, and responding to periodic audits from Property Services.
• Purchasing and Procurement Specialist: Purchase conference registrations, memberships, supplies, software, and other goods and services in compliance with federal grant, University, and IBG policies. Serve as a procurement card delegate for faculty and staff by preparing and submitting expense reports in accordance with Purchasing Service Center requirements and timelines. Review monthly expenses on assigned grants and correct unallocable expenses with journal entries. Reconcile and process subaward invoices for payment.
• Other administrative projects and duties as assigned: Provide administrative support for IBG events, coordinate event logistics, and contribute to special projects and other assignments as needed to support Institute operations.

What You Should Know

• This position is hybrid (3 days per week in office; 2 days per week remotely) after the training period.
• Core work hours in IBG are during traditional business hours, 8:00 a.m. to 5:00 p.m. Earlier start times or late afternoon work may occasionally be required.

What We Can Offer

The annual hiring range for this position is $60,000-$68,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• A bachelor's degree from an accredited institution and 1+ years of professional experience in higher education administration, research administration, laboratory management, workshop or event coordination, executive support, or a similar role.
• A combination of education and/or related professional experience may substitute.

What You Will Need

• Collaborative, accountable, and proactive in managing their responsibilities.
• A positive, can-do demeanor, contribute to an encouraging and professional IBG culture, and communicate clearly and promptly regarding the status of their work.
• Ability to research, interpret, and apply local, university, and federal policies to provide guidance to faculty and staff, while exercising sound judgment in seeking assistance when needed.
• Intermediate proficiency in Microsoft Excel and Word is required, along with attention to detail to support data entry with a high degree of accuracy.

What We Would Like You to Have

• 2+ years experience in higher education administration, research administration, laboratory management, workshop or event coordination, executive support, or a similar role.
• Demonstrated understanding of scientific research environments through relevant academic coursework or professional experience.