Research Administration Coordinator

University of Colorado Boulder; Boulder (CO); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plans

Tuition assistance

ECO Pass transit

Job summary

The University of Colorado Boulder is seeking a Research Administration Coordinator to provide administrative support to IBG faculty, graduate students and staff to advance sponsored research activities. This role sits on a four-person team with a broad range of responsibilities and growth opportunities. This position is hybrid (3 days in the office; 2 days remote) with core hours 8:00 a.m.

to 5:00 p.m. The annual hiring range is $60,000–$68,000, and CU Boulder offers comprehensive benefits

Qualifications

• A bachelor’s degree and 1+ year of professional experience in higher education administration, research administration, laboratory management, workshop or event coordination, executive support, or a similar role.
• A combination of education and/or related professional experience may substitute.
• Proficiency with Microsoft Excel and Word is required.

Responsibilities

• Annual Statistical Genetics Workshop Coordinator: coordinate registration, travel, hotel details and honorarium payments.
• Travel Coordinator: plan/approve domestic and international travel; prepare reimbursements and reports.
• Administrative Support to the Director: schedule meetings, take notes, organize OneDrive files, track tasks.
• Laboratory and Capital Equipment Coordinator: schedule biosafety certifications, safety inspections, asset inventory, handle maintenance requests.
• Purchasing and Procurement Specialist: handle registrations, memberships, supplies, software; manage expense reports; review grant expenses.
• Support IBG events and special projects as needed.

Skills

Excel

Word

Education

Bachelor's degree

Job description

Job Summary

The Research Administration Coordinator will provide administrativesupport to IBG faculty, graduate students and staff to advancesponsored research activities. This role will serve as a member ofa four-person administrative team and will enjoy a broad range ofresponsibilities with potential for growth.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The Institute for Behavioral Genetics (IBG) is an organizedresearch unit of the University of Colorado Graduate Schooldedicated to conducting and facilitating research on the geneticand environmental bases of individual differences in behavior.Founded in 1967, IBG is one of the top research facilities in theworld for genetic research on human behavior. Current researchincludes both laboratory and population-based studies of aging,neurodegenerative disease, psychopathology, reading and learningdisabilities, cognition, substance abuse, behavioral development,and evolution.

What Your Key Responsibilities Will Be

Annual Statistical Genetics Workshop Coordinator: Coordinateregistration of workshop faculty and attendees. Assist workshopfaculty with travel arrangements and post-workshop travelreimbursements. Coordinate workshop hotel details including roominglists, catering needs, technical services and receptions. Processhonorarium payments to workshop faculty and tutors.

Travel Coordinator: Assist IBG faculty, students, and staffwith travel planning and approvals for domestic and internationaltravel. Provide guidance on University and IBG travel policies,including the allowability of travel expenses on federal grants.Prepare and submit travel reimbursements and reports on behalf oftravelers in accordance with Purchasing Service Center timelinesand requirements.

Administrative Support to the Director: Schedule in-personfaculty meetings and virtual research collaboration meetings. Takemeeting notes and organize OneDrive files for shared use. Assistwith prioritizing and tracking tasks through completion.

Laboratory and Capital Equipment Coordinator: Coordinateroutine operational and facilities-related tasks for the IBGlaboratories, including scheduling biosafety certifications,conducting weekly safety compliance inspections, monitoring CO₂ andLN₂ systems, serving as a point of contact for movers and serviceproviders, and submitting work orders for building maintenanceissues. Manages the capital asset inventory by tracking equipmentin the University database, ensuring asset tags are properly placedand recorded, and responding to periodic audits from PropertyServices.

Purchasing and Procurement Specialist: Purchase conferenceregistrations, memberships, supplies, software, and other goods and services in compliance with federal grant, University, and IBGpolicies. Serve as a procurement card delegate for faculty andstaff by preparing and submitting expense reports in accordancewith Purchasing Service Center requirements and timelines. Reviewmonthly expenses on assigned grants and correct unallocableexpenses with journal entries. Reconcile and process subawardinvoices for payment.

Other administrative projects and duties as assigned:Provide administrative support for IBG events, coordinate eventlogistics, and contribute to special projects and other assignmentsas needed to support Institute operations.

What You Should Know

• This position is hybrid (3 days per week in office; 2 days perweek remotely) after the training period.
• Core work hours in IBG are during traditional business hours,8:00 a.m. to 5:00 p.m. Earlier start times or late afternoon workmay occasionally be required.

What We Can Offer

The annual hiring range for this position is $60,000-$68,000.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• A bachelor’s degree from an accredited institution and 1+ yearsof professional experience in higher education administration, research administration, laboratory management, workshop or eventcoordination, executive support, or a similar role.
• A combination of education and/or related professionalexperience may substitute.

What You Will Need

• Collaborative, accountable, and proactive in managing theirresponsibilities.
• A positive, can-do demeanor, contribute to an encouraging andprofessional IBG culture, and communicate clearly and promptlyregarding the status of their work.
• Ability to research, interpret, and apply local, university,and federal policies to provide guidance to faculty and staff,while exercising sound judgment in seeking assistance whenneeded.
• Intermediate proficiency in Microsoft Excel and Word isrequired, along with attention to detail to support data entry with a high degree of accuracy.

What We Would Like You to Have

• 2+ years experience in higher education administration, research administration, laboratory management, workshop or eventcoordination, executive support, or a similar role.
• Demonstrated understanding of scientific research environmentsthrough relevant academic coursework or professionalexperience.