Repair Management Administrator

HEICO; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

HEICO Component Repair Group in Miami is seeking an Administrative Assistant to provide administrative and clerical support within the Repair Management Department.

You will prepare documentation for component exchanges, coordinate paperwork with outside service providers, and help maintain accurate records in a fast-paced environment.

The ideal candidate has strong attention to detail and organizational skills, with the ability to research vendor capabilities and assist with reporting.

Responsibilities

• Prepare and process documents for component exchanges in compliance with company and FAA standards.
• Create, review and send paperwork for units being shipped to outside service providers for repair or overhaul.
• Research and document the capabilities, certifications, and services of potential and existing outside repair vendors.
• Track and update the status of repair orders, exchanges and shipments.
• Maintain organized filing systems for repair-related records.
• Assist in generating and updating reports.
• Communicating with vendors and internal departments to coordinate repair-related activities
• Support general office tasks such as data entry, copying and correspondence.

Job description

HEICO Component Repair Group is currently seeking an Administrative Assistant for our Repair Management Department. The Administrative Assistant will provide administrative and clerical support. This role will focus on preparing documentation for component exchanges, coordinating paperwork for units sent to outside service providers, researching vendor capabilities, obtaining quotes and maintaining accurate records. The ideal candidate will have excellent attention to detail, organizational skills and the ability to work in a fast-paced environment.

Key Responsibilities

• Prepare and process documents for component exchanges in compliance with company and FAA standards.
• Create, review and send paperwork for units being shipped to outside service providers for repair or overhaul.
• Research and document the capabilities, certifications, and services of potential and existing outside repair vendors.
• Track and update the status of repair orders, exchanges and shipments.
• Maintain organized filing systems for repair-related records.
• Assist in generating and updating reports.
• Communicating with vendors and internal departments to coordinate repair-related activities
• Support general office tasks such as data entry, copying and correspondence.