Repair Management Admin & Vendor Coordination Specialist

Wencor Group; Miami (FL); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Disability & Life insurance

Flexible spending accounts

Paid time off and paid holidays

Job summary

HEICO Corporation seeks an Administrative Assistant for the Repair Management Department to provide clerical support, prepare documentation for component exchanges, and coordinate paperwork with outside service providers.

The ideal candidate has strong organizational skills, attention to detail, is proficient in MS Office, and can communicate clearly in English in a fast-paced environment while ensuring records and FAA standards are met.

Qualifications

• High School or GED required.
• Clerical/administrative experience preferred in aviation or MRO.
• Strong organizational skills with ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent English written and verbal communication skills.
• Detail oriented with a high level of accuracy in data entry and document review and preparation.
• Ability to work independently and in a team environment.
• Familiarity with FAA regulations and repair processes preferred.

Responsibilities

• Prepare and process documents for component exchanges in compliance with company and FAA standards.
• Create, review and send paperwork for units being shipped to outside service providers for repair or overhaul.
• Research and document the capabilities, certifications, and services of potential and existing outside repair vendors.
• Track and update the status of repair orders, exchanges and shipments.
• Maintain organized filing systems for repair-related records.
• Assist in generating and updating reports.
• Communicating with vendors and internal departments to coordinate repair-related activities
• Support general office tasks such as data entry, copying and correspondence.

Skills

Administrative experience

Aviation/MRO experience preferred

MS Office proficiency

Strong organizational skills

Excellent English communication

Attention to detail

Independent and teamwork

FAA regulations familiarity

Education

High School or GED required

Tools

Microsoft Office Suite

Job description

HEICO Corporation seeks an Administrative Assistant for the Repair Management Department to provide clerical support, prepare documentation for component exchanges, and coordinate paperwork with outside service providers.

The ideal candidate has strong organizational skills, attention to detail, is proficient in MS Office, and can communicate clearly in English in a fast-paced environment while ensuring records and FAA standards are met.