Rental Coordinator

United Ag; Hermon, Northern (ME, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental

Vision

401K Match

Referral Bonus

PTO

Employee Assistance Program

Company holidays

Life Insurance

Work-life balance

Advancement opportunities

Top employer

Job summary

United Ag & Turf NE is seeking a Rental Coordinator at our Hermon, ME location. You will be the go-to rental expert, quoting, selling, and fulfilling orders for rental equipment and services while building strong customer relationships in a fast-paced environment.

This role supports sales and branch success through precise coordination and exceptional service. The ideal candidate will have 1–3 years in customer-facing roles, proficiency with CRM and dealership systems, and a commitment to

Qualifications

• 1–3 years in a customer-facing role in a technical or equipment-related industry
• Proven ability to resolve customer complaints and provide effective solutions
• Proficiency with CRM software and dealership systems

Responsibilities

• Manage rental quotes, reservations, and contracts with invoicing and billing
• Assist walk-in and call-in customers and create/maintain accounts
• Negotiate rental and transportation pricing within guidelines
• Dispatch delivery trucks or coordinate with third-party transport
• Be the main contact for inquiries, issues, and feedback on rentals
• Troubleshoot basic equipment issues and escalate when needed
• Coordinate with service, sales, and logistics teams to fulfill requests
• Educate customers on rental policies and terms
• Prepare and present rental reports and summaries

Skills

CRM software

Dealership systems

Customer service

Education

Diploma or GED

Associate's or Bachelor's degree preferred

Job description

Who We Are

United Ag & Turf NE is a John Deere Dealership with multiple locations across the Northeast. We service customers in a variety of industries such as commercial, construction, agricultural, as well as consumers. United Ag & Turf strives for exceptional customer service throughout all our locations and departments including parts, sales, and service.

United sees an incredible opportunity in the Northeast to continue to expand the John Deere brand. We will continue to invest heavily in the region, building new facilities, updating and upgrading operations and empowering the business to continue to bring on talented, hardworking people to the team. United Ag & Turf is a sister company to United Construction & Forestry, so the opportunities for our employees to leverage career growth and advancement are endless. We invite you to join us now, as this is just the beginning.

What You’ll Get

• A comprehensive employee benefits plan that includes medical, dental, vision, and 401K Match
• Referral Bonus
• Earned PTO
• Employee Assistance Program
• Paid Company holidays
• Company Paid Life Insurance
• Great Work/Life Balance
• Opportunities for advancement
• A chance to work for the best in the business

Job Type: Full Time

Schedule: Monday – Friday 1st shift – Saturdays as needed

United Ag & Turf NE is looking for a Rental Coordinator. The Rental Coordinator is the go-to equipment rental expert and trusted advisor for customers at the branch. This role is all about understanding their needs and delivering tailored solutions—whether it is quoting, selling, or fulfilling orders for our rental equipment and services. This is a fantastic opportunity for a driven professional with a passion for our industry, strong relationship-building skills, and a commitment to exceptional customer service. This individual should thrive in a fast-paced environment where multitasking is key, learning is constant, and their contributions directly impact sales and branch success.

What You’ll Do

• Manage rental quotes, reservations, and contracts with precision and professionalism. This includes invoicing, recurring monthly billing, freight recovery and damage recovery.
• Assist walk-in and call-in customers and create or maintain new accounts when necessary.
• Negotiate rental and transportation pricing within company guidelines.
• Dispatch delivery trucks or work with third party transport companies to manage customer expectations around delivery timelines.
• Function as the main point of contact for customer inquiries, issues, and feedback related to rental equipment and services.
• Diagnose and troubleshoot basic equipment issues, guiding customers through solutions or escalating to technical support.
• Proactively communicate with customers regarding rental status, damages, maintenance schedules, and potential delays.
• Manage customer complaints with professionalism and a solution-oriented approach.
• Coordinate with the service, sales, and logistics teams to fulfill customer requests efficiently.
• Educate customers on rental policies, terms, and equipment best practices.
• Prepare and present rental reports and account summaries to customers.
• Other duties as assigned

Requirements

Preferred

• 1-3 years of experience in a customer service, support, or client-facing role, preferably in a technical or equipment-related industry.
• Proven ability to resolve customer complaints and provide effective solutions.
• Proficiency with CRM software and dealership systems.

Education

• High school diploma or GED
• Associate's or Bachelor's degree in Customer Service, Business, Communications or a related field preferred.
• Valid driver's license preferred.

The posted pay range reflects the full compensation range for this position. Starting pay is determined based on relevant experience, skills, certifications, geographic market, and internal equity. Most new hires are placed within the lower to middle portion of the range, with opportunities for continued wage growth as they develop in the role.

Physical Requirements

The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of the job, the employee is required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephone
• Specific vision abilities required by this job include close vision requirements
• Hearing ability is sufficient to communicate with others in person or over the phone
• Light to moderate lifting may be required (up to 50 pounds)
• Ability to reach, stoop, kneel, and bend as needed