Renewables Warranty Coordinator – Cross-Department Support

IEA Constructors LLC; North Dakota; Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k) with company match & ESPP

Medical, Dental, Vision insurance

Paid time off & holidays

Flexible spending account

Employee Assistance Program

Job summary

MasTec Renewables is seeking a Warranty Coordinator I to support warranty resolution across Renewables projects. Location can be Phoenix, AZ; Indianapolis, IN; or Fargo, ND with 30% travel in the US.

The role focuses on efficiency, data maintenance, and cross‑department collaboration to uphold safety and quality standards. The position requires 1–3 years of admin experience, proficiency in MS Office/SmartSheet, and strong organizational skills.

Qualifications

• High school diploma or equivalent.
• One to three years of administrative support experience; billing or construction experience preferred.

Responsibilities

• Promote and comply with all Company safety policies and procedures.
• Assist with materials research by retrieving IFC and As-Built designs, RFI, Inspections and observations from ProCore for Warranty Manager and/or field team leaders.
• Support coordination efforts of field team leaders as needed in the completion of warranty items.
• Generate SM Work orders, cost codes/phase codes to assist with cost tracking.
• Generate Purchase Order Requests within MasTec CRT including creation of SOVs from quotes code verifications; monitor approval flow and PO issuance by Procurement.
• Maintain and monitor the MasTec CE&I Warranty email address.
• Attend Owner meetings and presentations when appropriate.
• Monitor Substantial Completion dates and warranty periods to update and maintain corresponding trackers.
• Maintain an up-to-date client point-of-contact list.
• Collaborate with Procurement to update and maintain a vendor point-of-contact list.
• Support the preparation of End of Warranty assignments to client for major equipment.
• Assist in compiling backup for non-warrantable / cost plus billing recovery and submit to Billing for payment applications to applicable Owner and/or Vendor/Subcontractor
• Support the preparation of reports and presentations for Warranty Kickoff meetings, Warranty Handover Meetings, etc.
• Compose and prepare routine correspondence, such as Vendor claims and Subcontractor management
• Resolve minor ancillary warranty claims when appropriate
• Contribute to special projects as required to meet Quality key initiatives
• Support RCAs as required
• Other duties as assigned

Skills

Multitasking

Communication

Time management

Attention to detail

Safety awareness

Microsoft Office

SmartSheet

Data analysis

Problem solving

Travel readiness

Education

High school diploma or equivalent

Tools

ProCore

MasTec CRT

Microsoft Excel

Job description

MasTec Renewables is seeking a Warranty Coordinator I to support warranty resolution across Renewables projects. Location can be Phoenix, AZ; Indianapolis, IN; or Fargo, ND with 30% travel in the US.

The role focuses on efficiency, data maintenance, and cross‑department collaboration to uphold safety and quality standards. The position requires 1–3 years of admin experience, proficiency in MS Office/SmartSheet, and strong organizational skills.