Remote Travel Planning & Process Coordinator

Traveling with Mchaila; Oklahoma City (OK); On-site; USD 38,000 - 55,000; Full time

Benefits offered by this job

Fully remote

Flexible scheduling

Training & guidance

Ongoing support

Established systems

Job summary

Traveling with Mchaila is seeking a Travel Process Coordinator to help manage travel requests from start to finish. You will organize client preferences, reservations, and itineraries while researching accommodations and transport options.

The role emphasizes proactive follow-ups, accurate records, and clear communication with clients in a fully remote environment. The ideal candidate excels at organization, detail orientation, and multitasking, with comfort using email and digital tools.

Qualifications

• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.
• Clear, professional communication with clients.
• Comfortable using email, online platforms and digital systems.
• Able to manage several tasks independently in a remote setting.
• Willingness to learn new tools and processes.

Responsibilities

• Coordinate travel planning tasks from initial request through completion.
• Organize client preferences, reservation details, and itinerary information.
• Research accommodations, transportation, activities, and destination options.
• Assist with booking-related tasks, confirmations, changes and follow-ups.
• Keep client records and trip information accurate and up to date.
• Monitor outstanding details and ensure important tasks are completed.
• Communicate with clients to gather information and provide updates.
• Use online systems and digital tools to organize daily workflow.
• Identify missing information or details needing attention.
• Keep multiple client requests organized while meeting timelines.

Skills

Organizational skills

Time-management

Attention to detail

Communication

Independent work

Remote work experience

Tools

Email

Online tools

Job description

Traveling with Mchaila is seeking a Travel Process Coordinator to help manage travel requests from start to finish. You will organize client preferences, reservations, and itineraries while researching accommodations and transport options.

The role emphasizes proactive follow-ups, accurate records, and clear communication with clients in a fully remote environment. The ideal candidate excels at organization, detail orientation, and multitasking, with comfort using email and digital tools.