Remote Strategic Executive Assistant for Growth Leaders

Delegate Solutions; Oregon; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

401(k)

Disability insurance

100% Work From Home

Job summary

Delegate Solutions is a woman‑owned, fully remote company providing Fractional Executive Enablement to entrepreneurs and leadership teams. This role focuses on proactive executive support, relationship management, and project coordination for a portfolio of clients.

You will identify opportunities to improve how work is delegated, organized, and executed, while maintaining high standards and client trust across multiple engagements.

Qualifications

• 3+ years of experience in executive support, operations, project management, client success, business management, or a similar role.
• Experience supporting executives, business owners, or senior leaders.
• Experience managing multiple priorities, projects, or stakeholders.
• Demonstrated ability to identify problems, recommend solutions, and move work forward independently.
• Experience with process improvement, workflow development, project coordination, or operational support.
• Exceptional written and verbal communication skills.
• Strong critical thinking, organization, and time-management skills.
• Ability to confidently communicate with senior-level clients.
• Strong technology aptitude and ability to quickly learn new systems.
• Experience working in a remote/virtual environment.
• Proficiency with Microsoft 365 and/or Google Workspace.
• Reliable high-speed internet and appropriate home-office equipment.
• Availability Monday-Friday, 9 AM-5 PM ET.

Responsibilities

• Serve as a trusted, proactive executive support partner to business owners and executives.
• Lead weekly client calls to review delegated work, support priorities, upcoming needs, and follow-through.
• Create and maintain client Action Plans and translate executive support needs into clear, actionable priorities.
• Partner with the Implementer to plan, delegate, and coordinate client work.
• Proactively identify pain points, bottlenecks, and opportunities to create greater leverage for the executive.
• Design and improve executive support systems, processes, and workflows that save clients time and reduce unnecessary work.
• Look for opportunities to leverage AI, automation, and technology to improve efficiency.
• Coordinate executive support projects, deadlines, recurring workflows, and delegated priorities.
• Anticipate upcoming needs and proactively recommend ways Delegate can provide greater support.
• Monitor client retainer usage and ensure hours are being used strategically and efficiently.
• Communicate proactively with clients and teammates and address issues before they become problems.
• Ensure work is completed accurately, on time, and to Delegate's standards.
• Execute administrative and project-based work when appropriate, including calendar and inbox management, scheduling, research, travel logistics, communications, and other executive support.
• Maintain client documentation, systems, and processes.
• Represent Delegate Solutions' brand and values in every client interaction.

Skills

Executive support

Project management

Client success

Business management

Remote work experience

Communication

Tools

Asana

ClickUp

Microsoft 365

Google Workspace

Job description

Delegate Solutions is a woman‑owned, fully remote company providing Fractional Executive Enablement to entrepreneurs and leadership teams. This role focuses on proactive executive support, relationship management, and project coordination for a portfolio of clients.

You will identify opportunities to improve how work is delegated, organized, and executed, while maintaining high standards and client trust across multiple engagements.