Remote Staff Payroll Accountant: Multi-State & 401(k) Focus

Ovation Healthcare; Crest (CA); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Health benefits

HSAs & FSAs

PTO & holidays

401(k) match

Professional development

Company equipment

Job summary

Ovation Healthcare is seeking a Staff Payroll Accountant to support payroll processing and payroll accounting. The role is remote with on-site visits to the Brentwood, TN corporate office at least quarterly, and involves coordinating with Payroll, Accounting, and People Operations to ensure accurate, timely processing.

The ideal candidate will have 2+ years of payroll experience, a Bachelor’s in a related field, and familiarity with Workday and ADP SmartCompliance.

Qualifications

• Working knowledge of multi-state payroll processing, payroll taxes, garnishments, wage and hour laws, and payroll accounting.
• Understanding of general ledger accounting, journal entries, account reconciliations, and month-end close processes.
• Knowledge of 401(k) administration, payroll deductions, benefit administration, and audit support processes.
• Experience with payroll and accounting systems, preferably Workday and ADP SmartCompliance.
• Ability to communicate effectively with all levels of employee base and work cross-functionally within the organization.
• Strong analytical, reconciliation, organizational, and problem-solving skills.
• High attention to detail and ability to maintain confidentiality.
• Ability to prioritize responsibilities, meet deadlines, and work independently while seeking guidance when appropriate.
• Proficient with Microsoft Office Suite, particularly Excel, and related software.

Responsibilities

• Assist with end-to-end multi-state payroll operations for exempt and non-exempt employees across multiple entities and businesses.
• Process payroll updates including new hires, terminations, acquisitions, rebadges, pay changes, benefits, garnishments, taxes, and other deductions.
• Prepare and post payroll journal entries, reconcile payroll registers to the general ledger, and investigate and resolve discrepancies.
• Assist with month-end close activities, including payroll accruals, balance sheet reconciliations, and resolution of payroll-related general ledger variances.
• Support payroll tax and garnishment processes through ADP SmartCompliance, including filings, remittances, reconciliations, and issue resolution.
• Prepares and maintains accurate payroll records, reconciliations, and supporting documentation for internal and external requests.
• Support 401(k) and employee benefit administration, including contribution & benefit reconciliations, funding verification, eligibility tracking, and audit requests.
• Identify and implement process improvements, internal controls, automation opportunities, and scalable payroll procedures.
• Independently research and resolve payroll discrepancies, tax notices, reconciliation variances, and compliance issues.
• Performs other duties and special projects as assigned.

Skills

Multi-state payroll

GL accounting

401(k) admin

Workday/ADP SmartCompliance

Communication

Analytical

Attention to detail

Excel

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field

Tools

Workday

ADP SmartCompliance

Job description

Ovation Healthcare is seeking a Staff Payroll Accountant to support payroll processing and payroll accounting. The role is remote with on-site visits to the Brentwood, TN corporate office at least quarterly, and involves coordinating with Payroll, Accounting, and People Operations to ensure accurate, timely processing.

The ideal candidate will have 2+ years of payroll experience, a Bachelor’s in a related field, and familiarity with Workday and ADP SmartCompliance.