Staff Accountant, Payroll

QHR Health, LLC dba Ovation Healthcare; United States; Remote; USD 47,000 - 65,000; Full time

Benefits offered by this job

Health & Wellness benefits

HSA contributions

PTO & holidays

401(k) match

Professional development

Company equipment

Job summary

Ovation Healthcare seeks a Staff Payroll Accountant to support payroll processing and payroll accounting across multiple entities, including reconciling to the general ledger and assisting with tax compliance. This remote role requires quarterly on-site visits to Brentwood, TN, and collaboration with Payroll, Accounting, and People Operations.

The ideal candidate has 2+ years in payroll, familiarity with ADP SmartCompliance and Workday, and a Bachelor’s in a related field.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred.
• FPC or CPP certification a plus.
• Minimum 2 years of payroll processing or payroll accounting experience.

Responsibilities

• Process end-to-end multi-state payroll for exempt and non-exempt employees across multiple entities.
• Prepare payroll journal entries and reconcile to the general ledger.
• Assist with month-end close activities and payroll tax compliance.
• Support 401(k) administration and audit requests.
• Identify process improvements and automation opportunities.

Skills

Multi-state payroll

Payroll taxes

Garnishments

Workday

ADP SmartCompliance

Month-end close

Communication

Education

Bachelor's degree in Accounting/Finance/Business

FPC or CPP certification a plus

Tools

Workday

ADP SmartCompliance

Job description

About the Job Summary:

Ovation Healthcare is seeking a Staff Payroll Accountant to join our team in Brentwood, TN. The Staff Payroll Accountant will support both payroll processing and payroll accounting functions, including preparing and processing payroll, reconciling payroll activity to the general ledger, reviewing employee deductions, and assisting with payroll tax compliance. This position will work closely with Payroll, Accounting, and People Operations to ensure accurate and timely processing, resolve discrepancies, and maintain accurate financial records. This is a remote position that requires coming on-site to the corporate office in Brentwood, TN at least once quarterly.

Duties and Responsibilities:

Assist with end-to-end multi-state payroll operations for exempt and non-exempt employees across multiple entities and businesses. Process payroll updates including new hires, terminations, acquisitions, rebadges, pay changes, benefits, garnishments, taxes, and other deductions. Prepare and post payroll journal entries, reconcile payroll registers to the general ledger, and investigate and resolve discrepancies. Assist with month-end close activities, including payroll accruals, balance sheet reconciliations, and resolution of payroll-related general ledger variances. Support payroll tax and garnishment processes through ADP SmartCompliance, including filings, remittances, reconciliations, and issue resolution. Supports compliance with federal, state, and local payroll, wage, and hour laws and best practices. Prepares and maintains accurate payroll records, reconciliations, and supporting documentation for internal and external requests. Support 401(k) and employee benefit administration, including contribution & benefit reconciliations, funding verification, eligibility tracking, and audit requests. Identify and implement process improvements, internal controls, automation opportunities, and scalable payroll procedures. Independently research and resolve payroll discrepancies, tax notices, reconciliation variances, and compliance issues. Performs other duties and special projects as assigned.

Knowledge, Skills, and Abilities:

Working knowledge of multi-state payroll processing, payroll taxes, garnishments, wage and hour laws, and payroll accounting. Understanding of general ledger accounting, journal entries, account reconciliations, and month-end close processes. Knowledge of 401(k) administration, payroll deductions, benefit administration, and audit support processes. Experience with payroll and accounting systems, preferably Workday and ADP SmartCompliance. Ability to communicate effectively with all levels of employee base and work cross-functionally within the organization. Strong analytical, reconciliation, organizational, and problem-solving skills. High attention to detail and ability to maintain confidentiality. Ability to prioritize responsibilities, meet deadlines, and work independently while seeking guidance when appropriate. Proficient with Microsoft Office Suite, particularly Excel, and related software.

Work Experience, Education, and Certifications:

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred, or equivalent work experience. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) a plus. Minimum 2 years of experience in payroll processing, accounting, or a combination of both. Experience processing multi-state payroll, including employee deductions, payroll taxes, and garnishments preferred. Experience supporting acquisitions, payroll integrations, system implementations, or rebadges a plus. Experience supporting 401(k) audits, payroll-related audits, and tax compliance preferred Experience with Workday and ADP SmartCompliance preferred.

Benefits:

The base compensation range for this position is: $46,666.67 - $65,333.33 Compensation ranges could be hourly or salary depending upon the exempt status of the posted position. Beginning compensation is determined based on objective factors such as location, qualifications, skills, certifications, and experience. Typically, a candidate is hired in the lower to midpoint of the range; the top end of the range is reserved for candidates with extensive specialized experience and mastery within the role. Compensation may increase over time based on performance, experience, and tenure. Compensation is only part of Ovation's total compensation package. Some additional benefits offered to full-time associates are: Comprehensive health and wellness benefits such as medical, dental, vision, life insurance, short and long-term disability coverage HSA with employer contributions, flexible spending accounts for health care, and dependent care accounts Wellness platform with premium incentives Employee assistance support and additional voluntary supplemental plans including accident, critical illness, hospital indemnity, and child disability insurance Robust and flexible paid time off offerings and company paid holidays 401(k) plan with discretionary employer match opportunities Professional development opportunities Company issued equipment.

Ovation will never contact applicants via Chatwork or any other messaging platform outside of our official channels. If you receive any communication claiming to be from Ovation through Chatwork or any unauthorized platform, please disregard it and report it to us immediately. Our official communication will always come from our company email domain or through recognized professional channels like LinkedIn. If you have any questions or concerns regarding the authenticity of a communication, please contact us directly at [e-mail] for verification.

Headquartered in Brentwood, Tenn., Ovation Healthcare partners with 375+ hospitals and health systems across 47 states. For 45+ years, Ovation Healthcare has supported hospitals and health systems through a portfolio of shared services - Leadership Advisory, Spend Management, Revenue Cycle Management, and Technology Services - designed to provide scale and efficiency to hospital business operations.