Remote Site Administrator

Placements24; United States; Remote; USD 45,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Software/tools provided

Diverse regional projects

Supportive virtual team

Job summary

Placements24 is seeking a highly organized Remote Site Administrator to support construction projects from a fully remote setup. You will manage site documents, payroll data, timesheets, and meeting schedules while liaising with head office and site teams.

In this role, attention to detail, strong MS Office proficiency, and clear communication are essential to ensure smooth project execution across regions.

Qualifications

• Proven experience as an Administrator or similar role, preferably in construction.
• Excellent organizational and time-management skills with high attention to detail.
• Proficiency in Microsoft Office Suite and other administrative software.
• Strong written and verbal communication for remote collaboration.
• Ability to work independently and manage tasks remotely.
• Discretion handling confidential information.

Responsibilities

• Manage and maintain all site-related administrative records, including timesheets, delivery notes, and permits.
• Process daily reports from site teams, ensuring accuracy and completeness of information.
• Coordinate the procurement of site consumables and equipment, liaising with suppliers.
• Assist with payroll administration by compiling and submitting accurate worker information.
• Schedule and coordinate site meetings and appointments, preparing necessary documentation.
• Act as a communication link between site personnel and head office for administrative matters.

Skills

Excellent organizational skills

Time-management

Remote collaboration

Written and verbal communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is seeking a highly organized and efficient Remote Site Administrator to provide essential administrative support for their construction projects, including operations in the Queenstown area. This role is fully remote and requires excellent organizational skills, proficiency in administrative software, and strong communication abilities to liaise with site teams and head office. You will be responsible for managing site documentation, processing information, coordinating logistics, and ensuring the smooth flow of administrative tasks that support project execution. This position is perfect for a detail-oriented individual who excels in managing administrative functions from a distance and contributes to the overall efficiency of the construction operations.

Key Responsibilities

• Manage and maintain all site-related administrative records, including timesheets, delivery notes, and permits.
• Process daily reports from site teams, ensuring accuracy and completeness of information.
• Coordinate the procurement of site consumables and equipment, liaising with suppliers.
• Assist with payroll administration by compiling and submitting accurate worker information.
• Schedule and coordinate site meetings and appointments, preparing necessary documentation.
• Act as a communication link between site personnel and head office for administrative matters.

Requirements

• Proven experience as an Administrator or in a similar role, preferably in the construction or a related industry.
• Excellent organizational and time-management skills, with a high level of attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software.
• Strong written and verbal communication skills for remote collaboration.
• Ability to work independently and manage tasks effectively in a remote setting.
• Discretion and ability to handle confidential information appropriately.

Benefits

• Competitive salary and benefits package.
• Fully remote work opportunity, providing flexibility and work-life balance.
• Access to necessary software and tools for effective remote work.
• Opportunity to support impactful construction projects across different regions.
• A supportive virtual team environment focused on efficiency and collaboration.