Remote Executive Assistant (Construction & Compliance)

Remote Jobs; United States; Remote; USD 8,000 - 13,000; Full time

Job summary

Remote Jobs is seeking a sharp, proactive Executive Assistant / VA for a construction-focused operation in New Zealand. You will manage two directors' communications, calendars, and compliance tasks, coordinating with site teams and tender portals.

You'll use WorkflowMax and government tender portals, monitor compliance deadlines, and ensure timely documentation. This role suits a detail-driven professional who can work remotely with minimal supervision.

Qualifications

• Minimum 2 years of solid, demonstrable experience as an Executive Assistant supporting multiple executives or directors within AU/NZ market
• Background supporting directors or senior leaders in a trade, construction, or regulated industry environment
• Familiarity with New Zealand compliance frameworks, permitting processes, or government procurement systems
• Experience with WorkflowMax or a comparable job/project management platform
• Comfortable working with government procurement or tender portals (GETS or similar)
• Strong written English with the ability to draft professional business correspondence and emails on behalf of senior leaders
• Exceptional organisational skills — able to manage multiple priorities simultaneously without prompting
• Experience monitoring and coordinating tender submissions in a support capacity
• Comfortable working independently and remotely with minimal day-to-day supervision
• Discreet, trustworthy, and professional — this role involves access to sensitive business and compliance information
• Confident navigating digital systems and learning new platforms quickly

Responsibilities

• Email & communication management: triage and prioritise high-volume emails; draft responses on directors’ behalf
• Calendar & schedule: manage calendars, coordinate meetings, site visits, deadlines
• Job workflow: monitor WorkflowMax; review quotes; ensure documentation is in internal files
• Compliance: track permits and notifications; send reminders to prevent lapses
• Tender & BD: monitor GETS and other portals; summarize tenders for directors
• Ad hoc: conduct research; provide summaries to support decisions
• General admin: handle tasks to keep day-to-day operations running smoothly

Skills

Executive support

Remote work

Organization

Discretion

Written English

Tools

WorkflowMax

GETS portal

Tender portals

Job description

Remote Jobs is seeking a sharp, proactive Executive Assistant / VA for a construction-focused operation in New Zealand. You will manage two directors' communications, calendars, and compliance tasks, coordinating with site teams and tender portals.

You'll use WorkflowMax and government tender portals, monitor compliance deadlines, and ensure timely documentation. This role suits a detail-driven professional who can work remotely with minimal supervision.