Remote Senior Marketing Operations Coordinator (Temporary)

Grammy; Santa Monica (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Grammy is seeking a Senior Marketing Operations Coordinator to support day-to-day Marcomms operations in a temporary capacity. You will design workback timelines, track budgets, manage vendors, and streamline processes in partnership with the Senior Director.

You will own operational execution, ensure campaigns stay on schedule, resolve bottlenecks, and build tools that improve efficiency across the Marketing and Communications team, including coordination for Grammy Week events.

Qualifications

• Bachelor's degree or equivalent experience in marketing/communications or related field.
• Experience managing budgets, timelines, and cross-functional projects.
• Proven ability to build workback schedules and track vendor/contractor agreements.

Responsibilities

• Serve as the primary Marcomms operations contact and resolve cross-department prioritization conflicts.
• Project manage and facilitate interdepartmental communication and collaboration.
• Build and maintain workback timelines and scheduling systems for campaigns and initiatives.
• Partner with campaign leads to identify dependencies, flag risks, and align stakeholders.
• Process and track vendor and contractor invoices against budgets and approvals.
• Maintain centralized tracker for vendor agreements and deliverables; lead vendor coordination.
• Support merchandise production timelines from initial vendor coordination to delivery.
• Manage overall project timelines and communicate changes to stakeholders.
• Identify opportunities to standardize PM processes and tools across the team.
• Assist with on-site logistics and in-person meetings as needed.
• Document expenses and payment schedules with Finance & Accounting.
• Oversee travel, credentialing, and on-site support during Grammy Week events.

Skills

Budget tracking

Vendor coordination

Project management

Process improvement

Cross-functional communication

Education

Bachelor's degree in marketing, communications, business, or related field

Tools

Airtable

Asana

Excel

Job description

Grammy is seeking a Senior Marketing Operations Coordinator to support day-to-day Marcomms operations in a temporary capacity. You will design workback timelines, track budgets, manage vendors, and streamline processes in partnership with the Senior Director.

You will own operational execution, ensure campaigns stay on schedule, resolve bottlenecks, and build tools that improve efficiency across the Marketing and Communications team, including coordination for Grammy Week events.