Remote Senior Corporate Events Coordinator

Aon plc; Chicago (IL); Remote; USD 80,000 - 95,000; Full time

Benefits offered by this job

401(k) plan

Employee stock purchase plan

Paid time off

Paid holidays

Paid vacation

Paid sick leave

Short-term disability

Long-term disability

Health insurance

Tuition assistance

Commuter benefits

Employee assistance program

Job summary

Aon plc seeks an experienced Event Coordinator to support planning and execution of corporate events across North America, with a focus on Reinsurance. You will coordinate attendee management, registrations, travel, venues, vendors, and budgeting, while ensuring on-site excellence and a seamless attendee experience.

Ideal candidates are highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment, with opportunities to grow in corporate event management.

Qualifications

• 3+ years of experience in event planning, hospitality, meeting management, travel, marketing, or a related field.
• Experience working with event management platforms such as Cvent preferred.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.

Responsibilities

• Support multiple events simultaneously under the direction of Event Manager and Senior Event Manager.
• Coordinate attendee registration and event communications through platforms such as Cvent and Eloqua.
• Manage attendee lists, registration reports, and rooming lists, dietary requirements, and travel logistics.
• Coordinate hotel reservations and oversee room block management.
• Arrange airfare, ground transportation, and accommodation for speakers, sponsors, and VIP guests.
• Research and recommend venues, restaurants, offsite activities, transportation providers, and other event suppliers.
• Assist with contract administration and vendor documentation.
• Support event budgeting by tracking invoices, purchase orders, expenses, and reconciliation activities.
• Coordinate event materials, gifts, name badges, signage, and shipping logistics.
• Assist with mobile app content, registration websites, email communications, and attendee-facing materials.
• Support audio visual, production, and meeting room logistics planning.
• Prepare run-of-show documents, staffing schedules, attendee lists, and operational checklists.
• Provide on-site event support, including registration desk management, speaker assistance, room set-up oversight, pre and post-event set-up and attendee experience support.
• Manage post-event follow-up activities including vendor invoice processing, distribution of surveys and registration list close-out reporting, surveys, and administrative closeout tasks.
• Maintain accurate records and documentation in accordance with company policies and event governance requirements

Skills

Event planning

Attendee management

Registration handling

Budget tracking

Vendor coordination

Communication

Travel coordination

On-site support

Cvent

Microsoft Office

Tools

Cvent

Microsoft Office

Job description

Aon plc seeks an experienced Event Coordinator to support planning and execution of corporate events across North America, with a focus on Reinsurance. You will coordinate attendee management, registrations, travel, venues, vendors, and budgeting, while ensuring on-site excellence and a seamless attendee experience.

Ideal candidates are highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment, with opportunities to grow in corporate event management.