Remote School Registrar Records Specialist

Ohio Digital Learning; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Ohio Digital Learning School (ODLS) is seeking a School Registrar to support administrative operations for new enrollments and withdrawals. You will maintain student files, run data imports, and ensure FERPA compliance while coordinating with families and school staff.

This remote, home-based role requires organization, confidentiality, and proficiency with Microsoft Office and student information systems. Residency near Ohio border is preferred for this fixed-term contract position.

Qualifications

• High school diploma or equivalent required.
• 1 year of related work experience or an equivalent combination of education and experience.
• Excellent organizational and time management skills.
• Maintain confidentiality and communicate professionally.
• Experience using Microsoft Excel, Word, and Outlook.
• Experience with a student information system or database.

Responsibilities

• Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames.
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames.
• Processes parent contact and data information changes.
• Maintains K12 and state student-level databases, including data entry.
• Create customized reports for various departments as requested.
• Create and maintains student cumulative files and other student records; audits for accuracy; manages secure access and disposal of student records.
• Maintains and scans received files.
• Serves as primary point of contact for families, teachers, staff, and other schools regarding accessing student information and records.
• Ensures FERPA compliance.

Skills

Organizational skills

Time management

Confidentiality

Written communication

Verbal communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data entry

Customer service

Attention to detail

Multi-tasking

Research skills

Education

High school diploma or equivalent

Tools

Student Information System

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Ohio Digital Learning School (ODLS) is seeking a School Registrar to support administrative operations for new enrollments and withdrawals. You will maintain student files, run data imports, and ensure FERPA compliance while coordinating with families and school staff.

This remote, home-based role requires organization, confidentiality, and proficiency with Microsoft Office and student information systems. Residency near Ohio border is preferred for this fixed-term contract position.