School Registrar - Contractor

Ohio Digital Learning; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Ohio Digital Learning School (ODLS) is seeking a School Registrar to support administrative operations for new enrollments and withdrawals. You will maintain student files, run data imports, and ensure FERPA compliance while coordinating with families and school staff.

This remote, home-based role requires organization, confidentiality, and proficiency with Microsoft Office and student information systems. Residency near Ohio border is preferred for this fixed-term contract position.

Qualifications

• High school diploma or equivalent required.
• 1 year of related work experience or an equivalent combination of education and experience.
• Excellent organizational and time management skills.
• Maintain confidentiality and communicate professionally.
• Experience using Microsoft Excel, Word, and Outlook.
• Experience with a student information system or database.

Responsibilities

• Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames.
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames.
• Processes parent contact and data information changes.
• Maintains K12 and state student-level databases, including data entry.
• Create customized reports for various departments as requested.
• Create and maintains student cumulative files and other student records; audits for accuracy; manages secure access and disposal of student records.
• Maintains and scans received files.
• Serves as primary point of contact for families, teachers, staff, and other schools regarding accessing student information and records.
• Ensures FERPA compliance.

Skills

Organizational skills

Time management

Confidentiality

Written communication

Verbal communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data entry

Customer service

Attention to detail

Multi-tasking

Research skills

Education

High school diploma or equivalent

Tools

Student Information System

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

## School Registrar - ContractorApply: US - OH - Remote: US - KY - Remote: US - MI - Onsite: US - PA - Remote: US - IN - Remote: Full time: Posted 5 Days Ago: JR116466**Job Description**The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders**START DATE:** 2026/2027 School year, Immediately**Residency Requirement:** This position is remote, and candidates must reside in Ohio or within 50 miles of the Ohio border.**Certificates and Licenses**: None required.K12, a Stride Company, believes in education for Any One. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.Passionate Educators are needed at the K12 partner school, **Ohio Digital Learning School (ODLS)**. We want you to be a part of our talented team!The mission of **Ohio Digital Learning School (ODLS)** is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!The **Registrar** supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders**ESSENTIAL FUNCTIONS:** Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.* Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;* Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;* Processes parent contact and data information changes;* Maintains K12 and state student-level databases, including data entry;* Create customized reports for various departments as requested* Create and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;* Maintains and scans received files* Serves as primary point of contact for families, teachers, staff, and other schools regarding accessing student information and records;* Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).**Supervisory Responsibilities:** This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.**MINIMUM REQUIRED QUALIFICATIONS:*** High school diploma or equivalent AND* One (1) year of related work experience OR* An equivalent combination of education and experience**OTHER REQUIRED QUALIFICATIONS:*** Excellent organizational and time management skills* Maintain confidentiality* Strong written and verbal communication skills* Professional experience using Microsoft Excel, Word, and Outlook* Experience using search engines (internet) for research* Experience using a student information system and/or other type of database* Detail oriented, able to identify errors in student data and information* Able to multi-task, get tasks done quickly and accurately* Customer service oriented* Communicate professionally and tactfully through all communications* Flexible, team-player; adapts to changing office environment* Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information**Work Environment:**The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* This is a home-based positionOLDS Registrar**Job Type**EOR Contractor\\_CW (Fixed Term)**The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.**