Remote Scheduling & Booking Administrative

PedrosVacations; Colorado Springs (CO); Remote; USD 17,000 - 30,000; Full time

Benefits offered by this job

Fully remote work

Flexible scheduling

Structured training

Ongoing support and resources

Access to digital tools

Job summary

PedrosVacations is seeking a Remote Scheduling & Booking Administrator to manage appointments, confirmations, and client records in a fully remote setup. Training and ongoing support are provided to help you handle updates, follow-ups, and planning tasks effectively.

Responsibilities include coordinating schedules, processing bookings, gathering client preferences, and ensuring data accuracy while adapting to client needs and changing availability in a remote environment.

Qualifications

• Experience in scheduling, administration, customer service, reservations, hospitality, or client support can be helpful, but it is not required.

Responsibilities

• Coordinate schedules, appointments, and confirmations.
• Assist with booking and reservation requests.
• Gather client preferences, dates, and important details.
• Maintain accurate records and account information.
• Provide updates and next-step guidance.
• Follow up on pending requests or missing information.
• Help with changes, adjustments, or special requests.
• Research options when additional information is needed.
• Support select accommodation, transportation, or activity details.
• Review information for accuracy before arrangements are finalized.

Skills

Organized

Detail-oriented

Client communication

Multi-tasking

Email calendars

Remote work

Adaptability

Researching information

Willing to learn

Job description

Remote Scheduling & Booking Administrator

Remote | Flexible Schedule | Training Provided

About the Position

We're looking for organized, dependable individuals to support scheduling, booking, and client coordination in a remote environment.

As a Remote Scheduling & Booking Administrator, you'll help keep appointments, confirmations, reservations, and client details accurate and organized. You'll also assist with updates, follow-up, and planning-related information so each request moves forward smoothly.

Some assignments may include accommodations, transportation, activities, or itinerary timing, depending on the client's needs.

Previous experience is not required. Training and ongoing support are provided.

What You'll Handle

• Coordinate schedules, appointments, and confirmations
• Assist with booking and reservation requests
• Gather client preferences, dates, and important details
• Maintain accurate records and account information
• Provide updates and next-step guidance
• Follow up on pending requests or missing information
• Help with changes, adjustments, or special requests
• Research options when additional information is needed
• Support select accommodation, transportation, or activity details
• Review information for accuracy before arrangements are finalized

What We're Looking For

You may be a strong fit if you are:

• Organized and detail-oriented
• Reliable with follow-through
• Comfortable communicating with clients
• Able to manage multiple priorities
• Confident using email, calendars, and online systems
• Self-motivated in a remote environment
• Adaptable when schedules or availability change
• Comfortable researching information
• Willing to learn new tools and processes

Experience in scheduling, administration, customer service, reservations, hospitality, or client support can be helpful, but it is not required.

What the Role Offers

• Fully remote work
• Flexible scheduling
• Structured training
• Ongoing support and resources
• Access to digital tools
• Experience in scheduling and booking coordination
• Opportunities to strengthen customer service and organizational skills
• Growth potential based on performance and consistency

Location Eligibility

Applicants must be located in an eligible region, including:

United States, United Kingdom, Mexico, Spain, Australia, or select LATAM regions.

Hiring Process

Selected applicants will be invited to a live interview where we'll review the company, role responsibilities, compensation structure, training, support, and next steps.

Candidates will also have time to ask questions about the position.