Remote Rights & Licensing Specialist

City of Plant City

Northern (KY)

Hybrid

USD 48,000 - 69,000

Full time

14 days+

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Job summary

Beacon Hill Legal is seeking a Rights & Permissions Specialist to support the contracts and intellectual property function for a national nonprofit. The ideal candidate has hands-on experience with copyright, rights and permissions, and third-party licensing, and will securely obtain permissions while maintaining accurate records in a DAM system.

Remote, full-time role with 3+ years of relevant experience preferred; strong research, negotiation, and documentation skills are expected.

Qualifications

Hands-on experience with copyright, rights and permissions, and/or asset licensing.
Approximately 3+ years of relevant experience preferred, although years alone are not a hard requirement.
Ability to independently research rights holders and navigate third-party permission and licensing processes.
Familiarity with licensing agreements, contractual terms, intellectual property rights, and copyright requirements.
Strong organizational skills with the ability to manage multiple licenses, deadlines, restrictions, and renewals.
Excellent written and verbal communication skills.
Strong attention to detail and ability to maintain accurate documentation.

Responsibilities

Review content and identify potential copyright, licensing, and permissions requirements.
Research copyright ownership and identify appropriate rights holders.
Obtain permissions and licenses for third-party materials.
Communicate and negotiate licensing terms, usage rights, and fees.
Draft permission requests and licensing agreements using established templates.
Purchase and maintain third-party licenses.
Track license terms, permitted uses, restrictions, renewals, and expiration dates.
Conduct periodic audits to ensure continued copyright and licensing compliance.
Maintain accurate rights, permissions, and asset records within a Digital Asset Management (DAM) system.
Partner with internal teams to explain copyright restrictions and appropriate use of third-party materials.
Support the intellectual property team with broader copyright and asset compliance initiatives.
Assist with external requests seeking permission to use the organization's intellectual property.
Help identify opportunities to improve rights and permissions processes and workflows.