Licensing Specialist

City of Plant City; Northern (KY); Hybrid; USD 48,000 - 69,000; Full time

Job summary

Beacon Hill Legal is seeking a Rights & Permissions Specialist to support the contracts and intellectual property function for a national nonprofit. The ideal candidate has hands-on experience with copyright, rights and permissions, and third-party licensing, and will securely obtain permissions while maintaining accurate records in a DAM system.

Remote, full-time role with 3+ years of relevant experience preferred; strong research, negotiation, and documentation skills are expected.

Qualifications

• Hands-on experience with copyright, rights and permissions, and/or asset licensing.
• Approximately 3+ years of relevant experience preferred, although years alone are not a hard requirement.
• Ability to independently research rights holders and navigate third-party permission and licensing processes.
• Familiarity with licensing agreements, contractual terms, intellectual property rights, and copyright requirements.
• Strong organizational skills with the ability to manage multiple licenses, deadlines, restrictions, and renewals.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate documentation.

Responsibilities

• Review content and identify potential copyright, licensing, and permissions requirements.
• Research copyright ownership and identify appropriate rights holders.
• Obtain permissions and licenses for third-party materials.
• Communicate and negotiate licensing terms, usage rights, and fees.
• Draft permission requests and licensing agreements using established templates.
• Purchase and maintain third-party licenses.
• Track license terms, permitted uses, restrictions, renewals, and expiration dates.
• Conduct periodic audits to ensure continued copyright and licensing compliance.
• Maintain accurate rights, permissions, and asset records within a Digital Asset Management (DAM) system.
• Partner with internal teams to explain copyright restrictions and appropriate use of third-party materials.
• Support the intellectual property team with broader copyright and asset compliance initiatives.
• Assist with external requests seeking permission to use the organization's intellectual property.
• Help identify opportunities to improve rights and permissions processes and workflows.

Skills

Rights & Permissions

Licensing agreements

Research rights holders

Documentation

Communication

Education

Bachelor's degree in Information Science or related field

Paralegal certificate

Tools

Digital Asset Management (DAM) system

Job description

Rights & Permissions Specialist - Remote

Pay: $35-50/hour

Schedule: Full-time

Location: Fully Remote

Beacon Hill Legal is seeking a Rights & Permissions Specialist to support the contracts and intellectual property function of a national nonprofit organization. This is an excellent opportunity for someone with hands-on experience in copyright, rights and permissions, third-party licensing, and intellectual property compliance. The ideal candidate will be comfortable independently researching rights holders, securing permissions, reviewing licensing terms, and maintaining accurate records of third-party intellectual property. Candidates with approximately 3+ years of relevant experience are preferred; however, candidates with less tenure will be considered if they have strong substantive experience and can quickly step into the work.

Responsibilities

• Review content and identify potential copyright, licensing, and permissions requirements
• Research copyright ownership and identify appropriate rights holders
• Obtain permissions and licenses for third-party materials
• Communicate and negotiate licensing terms, usage rights, and fees
• Draft permission requests and licensing agreements using established templates
• Purchase and maintain third-party licenses
• Track license terms, permitted uses, restrictions, renewals, and expiration dates
• Conduct periodic audits to ensure continued copyright and licensing compliance
• Maintain accurate rights, permissions, and asset records within a Digital Asset Management (DAM) system
• Partner with internal teams to explain copyright restrictions and appropriate use of third-party materials
• Support the intellectual property team with broader copyright and asset compliance initiatives
• Assist with external requests seeking permission to use the organization's intellectual property
• Help identify opportunities to improve rights and permissions processes and workflows

Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Qualifications

Preferred experience:

• Hands-on experience with copyright, rights and permissions, and/or asset licensing
• Approximately 3+ years of relevant experience preferred, although years alone are not a hard requirement
• Ability to independently research rights holders and navigate third-party permission and licensing processes
• Familiarity with licensing agreements, contractual terms, intellectual property rights, and copyright requirements
• Strong organizational skills with the ability to manage multiple licenses, deadlines, restrictions, and renewals
• Excellent written and verbal communication skills
• Strong attention to detail and ability to maintain accurate documentation

Education / Additional Qualifications:

• Bachelor's degree in Information Science, Intellectual Property, or a related field preferred
• Paralegal certificate preferred, but not required
• Prior intellectual property or copyright-focused paralegal experience is also highly relevant

Ideal Background

Candidates may come from titles such as Rights & Permissions Specialist, Permissions Coordinator, Copyright Specialist, Licensing Specialist, Licensing Coordinator, Intellectual Property Paralegal, Copyright Paralegal, or similar roles.

The strongest candidates will have actual hands-on experience obtaining and managing permissions and licenses rather than solely general paralegal or administrative experience.