Remote Recruiting Coordinator — Own the Hiring Pipeline

Viva; Oregon; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% remote work

Health insurance

Paid holidays

Vacation

Sick leave

Family care days

Job summary

Viva Talent is seeking a Recruiting Coordinator to join a fast-paced, globally distributed team. You will work embedded with a customer’s recruiting team to keep pipelines moving, support recruiters, and ensure no candidate falls through the cracks.

You’ll manage interviews, ATS hygiene, and candidate communications across email, LinkedIn, and job boards. You’ll thrive if you have 1+ year in recruiting support, familiarity with ATS/HRIS, and comfort using AI tools to accelerate processes.

Qualifications

• 1+ year of experience supporting recruiting or employee processes.
• Experience scheduling interviews for managers, recruiters, or Talent Partners.
• Experience with an ATS or HRIS to manage candidate records and statuses.
• Strong written and spoken English at C1 level.

Responsibilities

• Schedule interviews and prep for hiring managers, Talent Partners, and panels.
• Keep the ATS clean with accurate statuses, notes, and timelines.
• Own the candidate experience with timely, human communication across channels.
• Update job posts and descriptions across platforms to stay aligned with needs.
• Document recruiting processes and recurring issues for improvements.
• Screen and assess candidates using predefined criteria and flag concerns.
• Identify bottlenecks and propose next steps to keep hires moving.
• Research first, then recommend and involve decision-makers when needed.
• Use AI to move faster while applying your own judgment.

Skills

Scheduling interviews

ATS/HRIS

Candidate communication

English proficiency

AI tools experience

Scheduling across platforms

Tools

LinkedIn

Email

Job boards

Job description

Viva Talent is seeking a Recruiting Coordinator to join a fast-paced, globally distributed team. You will work embedded with a customer’s recruiting team to keep pipelines moving, support recruiters, and ensure no candidate falls through the cracks.

You’ll manage interviews, ATS hygiene, and candidate communications across email, LinkedIn, and job boards. You’ll thrive if you have 1+ year in recruiting support, familiarity with ATS/HRIS, and comfort using AI tools to accelerate processes.