Remote Records Specialist (Entry-Level)

HT Immo; United States; Remote; USD 36,000 - 52,000; Full time

Benefits offered by this job

Fully remote

Training provided

Career growth

Job summary

HT Immo is seeking a Records Specialist to manage, organize, and secure company records in a fully remote setting within the United States. This entry-level role emphasizes accuracy, confidentiality, and systematic data handling.

You will work with documents, databases, and information systems, perform data quality checks, and support retention and archive projects while collaborating with distributed teams and learning new tools.

Qualifications

• Entry-Level / Junior candidates welcome.
• 0–3+ years of experience in records management, document management, data entry, administration, clerical work, or related field.
• Strong attention to detail and high level of accuracy.
• Fluent in English; United States work authorization.

Responsibilities

• Maintain, organize, and update physical and electronic records in accordance with company procedures.
• Process, classify, index, and archive documents and records.
• Enter and update record information in databases and document management systems.
• Review records for accuracy, completeness, consistency, and proper formatting.
• Retrieve and provide records and documentation to authorized employees or departments.
• Monitor records for missing, outdated, duplicate, or incorrect information.
• Perform regular data quality checks and correct discrepancies when identified.
• Maintain organized digital filing systems and established naming conventions.
• Assist with document scanning, digitization, indexing, and electronic filing.
• Track record requests, document activity, and record-processing status.
• Support records retention, archiving, and disposal procedures in accordance with company policies.
• Maintain confidentiality and security of sensitive and proprietary information.
• Follow company policies and applicable records-management procedures.
• Assist with audits, compliance reviews, and records-related projects as needed.
• Collaborate with internal departments to locate, verify, and update records.
• Prepare basic reports and summaries related to records and document management.
• Identify opportunities to improve records-management processes and information organization.
• Support special projects and other administrative tasks as assigned.

Skills

Records management

Data entry

Attention to detail

Time management

Microsoft Office

Google Workspace

Document management systems

Tools

CRM platforms

Job description

HT Immo is seeking a Records Specialist to manage, organize, and secure company records in a fully remote setting within the United States. This entry-level role emphasizes accuracy, confidentiality, and systematic data handling.

You will work with documents, databases, and information systems, perform data quality checks, and support retention and archive projects while collaborating with distributed teams and learning new tools.