Remote Purchasing & Order Coordination Specialist

The Hello Team; United States; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Long-term opportunity

Growth potential

Remote work

Job summary

The Hello Team is seeking a highly organized Remote Purchasing and Order Processing Coordinator to oversee purchase order preparation, quotation validation, and order tracking from a remote setting. You will verify materials, quantities, and pricing against quotations, identify discrepancies, and coordinate with vendors to resolve issues promptly.

Applicants should have strong English skills, experience in purchasing or administrative support, and familiarity with Excel.

Qualifications

• Proficient level of English (written and spoken).
• Experience in purchasing, order processing, or similar administrative support roles.
• Basic construction knowledge, particularly doors and millwork is a big plus.
• Strong attention to detail when reviewing measurements, quantities, and pricing.
• Ability to learn quickly and work accurately with measurements, including inches.
• Ability to work U.S. EST (New York) business hours.
• Able to undergo a background check.
• Reliable Windows 10+ computer, two monitors, and high-speed internet.
• Compensation in USD.
• Full-time position with 40 hours weekly; 8:00 AM–6:00 PM EST.
• This is a long-term opportunity.

Responsibilities

• Review approved quotations before processing orders.
• Prepare purchase orders and ensure they match approved quotations.
• Review vendor sales orders against quotations and purchase orders.
• Verify materials, dimensions, quantities, specifications, finishes, and pricing.
• Identify discrepancies and coordinate corrections with vendors.
• Follow up on order status, production progress, and delivery dates.
• Communicate delivery updates and delays to relevant teams.
• Maintain accurate purchasing records and report order changes or issues.

Skills

English proficiency

Interpersonal skills

Attention to detail

Problem solving

Multitasking

Organization

Quick learner

Ownership

Tools

Excel

Word

Outlook

Job description

The Hello Team is seeking a highly organized Remote Purchasing and Order Processing Coordinator to oversee purchase order preparation, quotation validation, and order tracking from a remote setting. You will verify materials, quantities, and pricing against quotations, identify discrepancies, and coordinate with vendors to resolve issues promptly.

Applicants should have strong English skills, experience in purchasing or administrative support, and familiarity with Excel.