Remote Publishing Contracts & Licensing Manager

Adweek; Washington (District of Columbia); Hybrid; USD 81,000 - 110,000; Full time

Benefits offered by this job

Remote first work environment

Flexible schedules with remote work

8% employer-paid retirement commitment

Medical benefits (PPO/HDHP)

Vacation: 15 days annually

Generous holiday leave: 17 paid office

Employer-paid training & development

Tuition reimbursement

Job summary

The American Physical Society is a nonprofit membership organization advancing physics worldwide. The Sales Contract Manager will oversee the contract lifecycle for institutional sales and maintain licensing compliance per APS policy and industry standards, bridging Sales, Sales Ops, Finance, and Legal.

A remote-first environment is emphasized across the United States. Key responsibilities include managing data in CRM, collaborating on license renewals, and using AI tools to streamline reviews.

Qualifications

• Minimum 5 years in contract management or related roles.
• Experience in publishing or association is preferred.
• Advanced knowledge of scholarly publishing contracts and licensing.
• Proficient with Open Access knowledge and trends.
• Advanced data analysis and software proficiency (CRM, Salesforce, MS Office, Google Suite).
• Excellent customer service and communication skills.
• Able to work both independently and collaboratively.
• Adaptable to rapidly changing publishing landscape.

Responsibilities

• Oversee contract lifecycle for institutional subscription and special deals.
• Collaborate with Sales Support Manager on licenses for single-site licenses.
• Handle inquiries related to contract terms per APS policy.
• Ensure accurate contract data in CRM (Salesforce).
• Be the lead on Licensing AI tool (IVO) updates and licensing SOPs.
• Review and resolve licensing terms for special sales deals (Consortia, Open Access).
• Act as primary contact for legal, finance, and sales teams to retrieve agreements or analyze data.
• Ensure annual or bi-annual collection of single-site user licenses.
• Draft complex license agreements for the Sales team.
• Review license modifications and amendments to meet APS requirements.
• Track licensing procurement for consortia, corporate, government sales.
• Manage contract records and logistics in institutional portal CRM.
• Use standard playbooks and pre-approved clauses for licensing agreements.
• Maintain an updated clause library for IVO licensing tools.
• Track expiration dates and automated renewal alerts.
• Perform standard administrative tasks.

Skills

Contract management

Paralegal work

Publishing

Open Access

CRM (Salesforce)

Negotiation

Data analysis

Communication

Education

Associate degree

Paralegal certification

Bachelor's degree preferred

Tools

Salesforce

MS Office

Google Workspace

Job description

The American Physical Society is a nonprofit membership organization advancing physics worldwide. The Sales Contract Manager will oversee the contract lifecycle for institutional sales and maintain licensing compliance per APS policy and industry standards, bridging Sales, Sales Ops, Finance, and Legal.

A remote-first environment is emphasized across the United States. Key responsibilities include managing data in CRM, collaborating on license renewals, and using AI tools to streamline reviews.