Remote Proposal Writer: RFP Specialist for Marketing & Bids

HES Facilities; Nashville (TN); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Optional daily pay

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

401K/403b Plan

Job summary

HES is seeking a Proposal Writer to craft and refine responses to RFPs and ITBs for educational clients. The role focuses on producing clear, compliant, and compelling proposals and marketing materials.

Ideal candidates will have 5+ years of writing/editing experience within marketing or sales teams, with strong MS Office and Adobe Creative Suite skills and an eye for detail in fast‑paced environments.

Qualifications

• Bachelor’s degree in English, Writing, Communications, or similar field preferred.
• 5+ years’ experience in writing, editing, proofreading, and producing large documents as part of a creative or marketing/sales team.
• Experience in responding to RFPs, ITBs with familiarity with online Portals is a must.
• Superior writing, editing, and proofreading skills with the ability to grasp and communicate a variety of diverse concepts.
• Organizational skills, excellent attention to detail, timeliness, experience managing multiple projects at once to completion, and ability to prioritize a must.
• Ability to proactively perform in a fast‑paced, deadline‑oriented work environment.
• Excellent computer skills including all MS Office applications such as Publisher, Word, PowerPoint, Excel, and Adobe Creative Suite applications.

Responsibilities

• Writes, edits, proofs, formats, and prepares proposals and bids.
• Analyzes Request for Proposals (RFP) to identify requirements for assigned proposal.
• Develops proposals by organizing and assembling information including project nature, objectives, deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.
• Ability to break down large amounts of information into digestible content.
• Meets deadlines by establishing priorities and target dates for information gathering, writing, review, approval, and production.
• Ensures compliance, completeness, and consistent messaging throughout the proposal.
• Develops, edits, proofreads, and prepares copy for marketing collateral.
• Works with marketing and sales to ensure content aligns with overall strategy.
• Takes ownership of assigned projects across departments.

Skills

Proposal writing

Editing

Proofreading

RFP responses

MS Office

Adobe Creative Suite

Education

Bachelor’s degree in English, Writing, Communications

Tools

MS Office

Adobe Creative Suite

Job description

HES is seeking a Proposal Writer to craft and refine responses to RFPs and ITBs for educational clients. The role focuses on producing clear, compliant, and compelling proposals and marketing materials.

Ideal candidates will have 5+ years of writing/editing experience within marketing or sales teams, with strong MS Office and Adobe Creative Suite skills and an eye for detail in fast‑paced environments.