Remote Proposal Coordinator for Federal DoD Bids

North Wind; Saint Paul (MN); Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Hybrid work environment

9/80 schedule with every other Friday

Job summary

North Wind, a leader in hypersonic research and system development, is seeking a Proposal Specialist in Minnesota to manage proposal lifecycles, coordinate across technical, pricing, and contracts teams, and ensure on-time, compliant submissions. The role supports federal contracting efforts with DoD-related knowledge.

The position offers hybrid work arrangements and potential telework, with occasional travel to the Saint Paul, MN office for in-person meetings.

Qualifications

• Bachelor's degree required or equivalent experience.
• Minimum 2+ years in proposal coordination or related role.
• Experience with government contracting preferred.

Responsibilities

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery.
• Interface with Capture, Technical, Pricing, and Contracts teams to align requirements and deliverables.
• Ensure team alignment on requirements, timelines, and deliverables across stakeholders.
• Coordinate kickoff meetings, status calls, and review sessions.
• Track action items and ensure timely completion across teams.
• Maintain CRM data and reporting in coordination with BD.
• Coordinate technical and program management input and resource alignment.
• Manage document repositories (SharePoint/Teams or equivalent).
• Support Gate Reviews and color team reviews (Red/Gold).
• Track, manage, and resolve review comments.
• Support final proposal production, formatting, and submission.

Skills

Proposal coordination

Federal/DoD knowledge

Communication skills

MS Office proficiency

SharePoint familiarity

Education

Bachelor's degree in business, communications, English, or related field

Tools

GovWin

SharePoint

Proposal management systems

Job description

North Wind, a leader in hypersonic research and system development, is seeking a Proposal Specialist in Minnesota to manage proposal lifecycles, coordinate across technical, pricing, and contracts teams, and ensure on-time, compliant submissions. The role supports federal contracting efforts with DoD-related knowledge.

The position offers hybrid work arrangements and potential telework, with occasional travel to the Saint Paul, MN office for in-person meetings.