Proposal Coordinator

North Wind; Northern (KY); Hybrid; USD 64,000 - 89,000; Full time

Job summary

North Wind is seeking a Proposal Coordinator in Minnesota to manage the full proposal lifecycle, ensuring on-time, compliant submissions. You will coordinate content, schedules, and reviews across BD, technical, pricing, and contracts teams.

The role requires 2+ years in proposal coordination (government contracting preferred), familiarity with federal regulations (FAR), and proficiency with GovWin/SharePoint and MS Office. U.S. citizenship and ability to obtain security clearance are preferred.

Qualifications

• Bachelor’s degree in business, Communications, English, or related field.
• 2+ years of experience in proposal coordination, business development, or related role (government contracting preferred).
• Experience supporting federal and/or DoD proposal efforts.
• Familiarity with proposal tools (GovWin, SharePoint, proposal management systems).
• APMP certification (or willingness to obtain).
• Working knowledge of DoD acquisition, R&D funding, and technology development programs.
• Strong understanding of federal procurement regulations (e.g., FAR).
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences.
• U.S. citizenship required; active security clearance preferred or ability to obtain.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• Experience with document control, formatting, and version management.

Responsibilities

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery.
• Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met.
• Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content.
• Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control.
• Support proposal production by facilitating reviews (Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels.

Skills

Proposal coordination

DoD contracting

Federal procurement knowledge

APMP certification

GovWin

SharePoint

MS Office Suite

Technical writing

Communication skills

Education

Bachelor’s degree in business, Communications, English, or related field

Tools

GovWin

SharePoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Professional Minnesota FLM St Paul, MN, US

30+ days ago Requisition ID: 1066

Salary Range: $64,000.00 To $89,000.00 Annually

Join North Wind - Accelerating Hypersonic Innovation

At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing, If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us.

Summary:

The Proposal Coordinator is responsible for managing schedules, tracking deliverables, maintaining compliance, and coordinating across technical, pricing, and contracts teams to ensure on-time, zero-defect submissions.

Position Responsibilities & Candidate Attributes:

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery
• Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met
• Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content
• Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control
• Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels

Preferred Education / Experience:

• Bachelor’s degree in business, Communications, English, or a related field (or equivalent experience)
• 2+ years of experience in proposal coordination, business development, or related role (government contracting experience preferred)

Preferred Knowledge / Ability:

• Experience supporting federal and/or DoD proposal efforts
• Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems)
• APMP certification (or willingness to obtain)
• Working knowledge of DoD acquisition, R&D funding, and technology development programs
• Strong understanding of federal procurement regulations (e.g., FAR)
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences
• U.S. citizenship required; active security clearance preferred or ability to obtain
• Strong organizational, time management, and multitasking capabilities
• High attention to detail with a focus on compliance and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
• Experience with document control, formatting, and version management

Key Responsibilities:

• Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission)
• Develop and manage proposal schedules, milestones, and deadlines
• Coordinate kickoff meetings, status calls, and review sessions
• Track action items and ensure timely completion across teams
• Maintain CRM data and reporting in coordination with BD
• Coordinate SME inputs and resource alignment
• Manage document repositories (SharePoint/Teams or equivalent)
• Support Gate Reviews and color team reviews (Red/Gold)
• Track, manage, and resolve review comments
• Support final proposal production, formatting, and submission
• Interface with Capture, Technical, Pricing, and Contracts teams
• Ensure team alignment on requirements, timelines, and deliverables

North Wind is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. North Wind supports safe and drug free workplace through pre-employment background checks and drug testing.

The salary range provided is a general guideline. Actual pay will depend on several factors, including, but not limited to, education, experience, training, and other applicable qualifications. North Wind is committed to pay transparency in compliance with applicable state and local laws.

All candidates must be eligible to work in the United States.