Proposal Specialist

North Wind; Minnesota; Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Hybrid work environment

9/80 schedule with every other Friday

Job summary

North Wind in Minnesota is seeking a Proposal Specialist to manage schedules, track deliverables, and coordinate across technical, pricing, and contracts teams for on-time, zero-defect submissions. You will support kickoff meetings, reviews, and content management for federal/procurement proposals.

Preferred candidates have a bachelor’s in business/communications and 2+ years in proposal coordination, with DoD experience and APMP certification a plus.

Qualifications

• Bachelor’s degree in business, communications, English, or related field (or equivalent).
• 2+ years of experience in proposal coordination or business development, DoD/procurement knowledge preferred.
• APMP certification or willingness to obtain.

Responsibilities

• Coordinate proposal lifecycle from kickoff to submission to ensure timely, compliant delivery.
• Analyze solicitations, develop compliance matrices, and ensure formatting guidelines.
• Collaborate with internal stakeholders to refine proposal content.
• Manage document repositories and version control.
• Support review processes and final production and submission.

Skills

Excellent written communication

Verbal communication

Organizational skills

Time management

Multitasking

Proposal coordination

Education

Bachelor’s degree in business

Bachelor’s degree in communications

APMP certification

Tools

GovWin

SharePoint

Proposal management systems

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Proposal Specialist

NWU - Corporate Admin Full Time Professional Minnesota FLM St Paul, MN, US

Salary Range: $80,000.00 To $115,000.00 Annually

Join North Wind - Accelerating National Advantage

At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing, if you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us.

Summary:

The Proposal Development Analystis responsible for managing schedules, tracking deliverables, managing compliance and coordinating across technical, pricing, and contracts teams to ensure on-time, zero-defect submissions.

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery
• Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met
• Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content
• Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control
• Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels

Key Responsibilities:

• Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission)
• Interface with Capture, Technical, Pricing, and Contracts teams
• Ensure team alignment on requirements, timelines, and deliverables
• Coordinate kickoff meetings, status calls, and review sessions
• Track action items and ensure timely completion across teams
• Maintain CRM data and reporting in coordination with BD
• Coordinate technical and program management input and resource alignment
• Manage document repositories (SharePoint/Teams or equivalent)
• Support Gate Reviews and color team reviews (Red/Gold)
• Track, manage, and resolve review comments
• Support final proposal production, formatting, and submission

Preferred Education / Experience:

• Bachelor’s degree in business, Communications, English, or a related field (or equivalent experience)
• 2+ years of experience in proposal coordination, business development, or related role (government contracting experience preferred)

Preferred Knowledge / Ability:

• Experience supporting federal and/or DoD proposal efforts
• Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems)
• APMP certification (or willingness to obtain)
• Working knowledge of DoD acquisition and technology development programs
• Strong understanding of federal procurement policy and regulations (e.g., FAR, RDT&E procurement, etc.)
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences
• U.S. citizenship required; active security clearance preferred or ability to obtain
• Strong organizational, time management, and multitasking capabilities
• High attention to detail with a focus on compliance and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
• Experience with document control, formatting, and version management

More flexibility. More balance. More time for what matters. Our team members enjoy the option of a hybrid work environment and the ability to have a 9/80 schedule with every other Friday off: providing greater flexibility while supporting both professional success and personal well-being.

This position is eligible for telework:Remote Candidates must be available to travel to the company's Saint Paul, MN office approximately once per month for in-person meetings and business needs.

North Wind is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. North Wind supports safe and drug free workplace through pre-employment background checks and drug testing.

The salary range provided is a general guideline. Actual pay will depend on several factors, including, but not limited to, education, experience, training, and other applicable qualifications.

North Wind is committed to pay transparency in compliance with applicable state and local laws.

All candidates must be eligible to work in the United States.