Remote Property Operations & Portfolio Manager

RecruitMyMom; United States; Remote; USD 6,199,000 - 8,954,000; Full time

Benefits offered by this job

Structured training upon start

Tech‑forward environment

Remote work flexibility

Job summary

RecruitMyMom is hiring for a remote Operations & Property Portfolio Coordinator role, serving as the operational anchor for 10 properties. You will work with the Managing Director, coordinating tenants, UK contractors, and advisers from a remote home office, primarily in UK time.

Responsibilities span property ops, compliance, onboarding, and process automation using AI tools, with a focus on efficiency and cross‑team coordination across remote and UK‑based staff.

Qualifications

• Minimum of 5 years' relevant experience in property management, executive assistance, or operations management.
• Excellent written and spoken English communication skills.
• Strong organizational abilities with the confidence to deal professionally with tenants, contractors, solicitors, brokers, and advisers.
• Proactive, dependable, and comfortable taking ownership of an independent workload from a remote home office in South Africa.
• Strong interest in systems, technology, and AI tool integration.

Responsibilities

• Property Operations & Compliance: Oversee day‑to‑day property operations, including rent monitoring, maintenance coordination, landlord compliance, and tenant matters.
• Contractor & Maintenance Coordination: Coordinate UK‑based contractors, repairs, routine inspections, and property access arrangements.
• Professional Stakeholder Liaison: Manage professional correspondence and liaise with finance managers, mortgage brokers, insurers, solicitors, and other professional advisers to coordinate property‑related financial and legal information.
• Acquisition & Onboarding Support: Support property acquisitions from initial stages through conveyancing, legal completion, and operational onboarding.
• Systems & Process Optimisation: Maintain accurate property records, compliance dates, and management systems while developing documented processes and using AI and automation tools to enhance workflows.
• Team & Administrative Coordination: Help coordinate the remote and UK‑based team while managing general administrative follow‑ups and operational action items.

Skills

Property management

Executive assistance

Operations management

English communication

Independent workload management

AI/tool integration

Tools

COHO

Xero

ClickUp

Microsoft 365

OneDrive

WhatsApp

SpareRoom/OpenRent

Hermes Agent

ChatGPT

Job description

RecruitMyMom is hiring for a remote Operations & Property Portfolio Coordinator role, serving as the operational anchor for 10 properties. You will work with the Managing Director, coordinating tenants, UK contractors, and advisers from a remote home office, primarily in UK time.

Responsibilities span property ops, compliance, onboarding, and process automation using AI tools, with a focus on efficiency and cross‑team coordination across remote and UK‑based staff.