Remote Project Specialst

Insight Global (United States); Dallas (TX); Remote; USD 60,000 - 90,000; Full time

Job summary

Insight Global is seeking a highly organized Project Specialist/Coordinator to support a technical team across cloud infra and revenue accounting initiatives. You will partner with Project Managers, engineers, analysts, stakeholders and leadership to coordinate activities, track deliverables, and keep projects on schedule.

The role requires experience coordinating tech projects, strong documentation, and effective cross-functional communication.

Qualifications

• 5+ years as Project Coordinator or similar role.
• Experience supporting technology or IT projects.
• Strong project organization and documentation skills.
• Experience tracking: timelines, milestones, action items, risks and issues, dependencies, deliverables, status.
• Experience coordinating meetings with cross-functional stakeholders.
• Familiar with Jira, Confluence, MS Project, Smartsheet.

Responsibilities

• Coordinate day-to-day activities across multiple technical projects and workstreams.
• Maintain project plans, timelines, milestones, deliverables, and dependencies.
• Schedule and facilitate project meetings, working sessions, and status calls.
• Create meeting agendas, capture notes, and track action items to completion.
• Follow up on outstanding tasks, risks, issues, and deliverables.
• Maintain project documentation and ensure information is up to date.
• Assist Project Managers with overall project organization and execution.
• Coordinate activities across cloud engineers, systems analysts, application teams, stakeholders, and partners.
• Prepare status updates and reporting for leadership and stakeholders.
• Assist with testing, implementation, deployment, and production-readiness coordination.
• Organize requirements and ensure teams remain aligned.
• Support cross-functional initiatives involving AWS, Azure, cloud integrations, messaging, and revenue accounting systems.
• Identify scheduling or dependency issues and elevate appropriately.

Skills

Project coordination

Cross-functional communication

Agile/Scrum

Documentation

Stakeholder management

Tools

Jira

Confluence

Microsoft Project

Smartsheet

Job description

Job Description

We are seeking a highly organized Project Specialist / Project Coordinator to support a technical team working across cloud infrastructure, system integrations, and revenue accounting initiatives.

This individual will partner closely with Project Managers, technical resources, analysts, business stakeholders, and leadership to coordinate project activities, track deliverables, manage documentation, and ensure projects remain organized and on schedule.

The ideal candidate has experience coordinating projects within a technology or systems environment. Previous airline industry or revenue accounting systems experience is a strong plus, but not required.

Key Responsibilities

• Coordinate day-to-day activities across multiple technical projects and workstreams.
• Maintain project plans, timelines, milestones, deliverables, and dependencies.
• Schedule and facilitate project meetings, working sessions, and status calls.
• Create meeting agendas, capture detailed notes, and track action items through completion.
• Follow up with project team members on outstanding tasks, risks, issues, and deliverables.
• Maintain project documentation and ensure information is accurate and up to date.
• Assist Project Managers and technical leads with overall project organization and execution.
• Coordinate activities across cloud engineers, systems analysts, application teams, business stakeholders, and outside partners.
• Help track risks, issues, decisions, dependencies, and project changes. Prepare status updates and project reporting for leadership and stakeholders.
• Assist with testing, implementation, deployment, and production-readiness coordination.
• Help organize requirements and ensure business and technical teams remain aligned.
• Support cross-functional initiatives involving AWS, Azure, cloud integrations, messaging, and revenue accounting systems.
• Identify potential scheduling or dependency issues and elevate them to the appropriate Project Manager or technical lead.

Skills and Requirements

• 5+ years of experience as a Project Coordinator, Project Specialist, Project Analyst, or similar role.
• Experience supporting technology, IT, systems, or application-related projects.
• Strong project organization and documentation skills.
• Experience tracking: Project timelines and milestones, Action items, Risks and issues, Dependencies, Deliverables, Project status.
• Experience coordinating meetings and communicating with cross-functional stakeholders.
• Ability to manage multiple priorities and follow up consistently with project team members.
• Strong written and verbal communication skills.
• Experience working with both business and technical teams.
• Comfortable learning technical concepts and terminology without needing to be a hands-on engineer.
• Previous airline or aviation industry experience.
• Experience supporting revenue accounting systems or projects.
• Understanding of airline revenue accounting processes or financial systems.
• Experience supporting airline partnerships, interline, or codeshare initiatives.
• Experience coordinating projects involving system migrations, cloud transformations, application integrations, or modernization efforts.
• Experience working in an Agile/Scrum environment.
• Familiarity with tools such as Jira, Confluence, Microsoft Project, Smartsheet, or similar project tracking platforms.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].