Remote Project Finance & Billing Specialist

CloudFit Software; Northern (KY); Hybrid; USD 75,000 - 92,000; Full time

Benefits offered by this job

Health insurance

3 weeks PTO

Remote work option

401(k) with company match

Paid holidays

Job summary

CloudFit Software is seeking a detail-oriented Project Finance Operations Specialist to manage billing for a portfolio of government and commercial contracts. You will ensure invoicing accuracy, monitor cash positions, and support quote-to-cash processes while collaborating with project teams and vendors.

The role emphasizes an automation-first mindset and building scalable solutions to drive financial performance and operational excellence. This is a remote position in the PST time zone.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field, or equivalent experience.
• Experience supporting billing, accounts receivable, project accounting, finance operations, or contract administration.
• Strong understanding of invoice management, collections, and financial documentation.
• Experience with project budgets, purchase orders, vendor invoices, commitments, and cost tracking.
• Ability to translate contract, project, budget, invoice, and payment data into accurate financial information.
• Strong organizational skills and attention to detail; ability to manage competing priorities.
• Clear communication and collaborative customer-service approach.
• Proficiency with Excel and modern business systems.

Responsibilities

• Manage project billing activities across a portfolio of government and commercial contracts.
• Develop and maintain billing schedules aligned with contractual requirements and project milestones.
• Prepare and submit accurate customer invoices while tracking billing status, exceptions, unbilled activity, and collection follow-through.
• Monitor project cash positions and provide timely updates that support forecasting and business decisions.
• Support project purchasing and vendor payment processes by validating invoices against approved budgets, commitments, purchase orders, and contractual requirements.
• Partner with project managers and operational leaders to identify and resolve billing, payment, contract, and cash-flow issues.
• Maintain clear documentation, standard operating procedures, and work instructions for project finance processes.
• Engineer and automate workflows that improve efficiency, data quality, visibility, and control.
• Assist with contract intake, project setup, billing terms, contract modifications, and other quote-to-cash activities.
• Support continuous improvement across Finance, Operations, and Project Delivery.

Skills

Billing management

Cash forecasting

Project finance

Data accuracy

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Finance/Accounting or related field

Tools

Excel

ERP systems

Billing software

Job description

CloudFit Software is seeking a detail-oriented Project Finance Operations Specialist to manage billing for a portfolio of government and commercial contracts. You will ensure invoicing accuracy, monitor cash positions, and support quote-to-cash processes while collaborating with project teams and vendors.

The role emphasizes an automation-first mindset and building scalable solutions to drive financial performance and operational excellence. This is a remote position in the PST time zone.