Remote Project & Exec Assistant - Path to PM

Happy Matrix LLC

United States

Remote

USD 55,000 - 75,000

Full time

14 days+

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Job summary

Happy Matrix LLC seeks a hybrid Project Coordinator and Executive Assistant to split focus between project management and executive support. You will manage project boards, assist the US-based Product Manager, and maintain client workflow visibility.

You’ll also handle founder communications, calendar, and CRM-driven outreach, with content posting and light administrative duties. The role requires strong English writing, PM tool proficiency, and reliable, detail-oriented work ethic, with

Qualifications

Fluent, polished written English for US-based clients.
Experience with Asana or similar project management tools.
Comfortable managing someone else’s inbox and calendar with good judgment.
Reliable and detail-obsessed, able to prevent tasks slipping.
Available for real-time overlap with US Eastern time for several hours daily.

Responsibilities

Act as Project Management Backup using Asana and Monday.com; maintain task statuses, deadlines, and flags.
Support US-based Product Manager on client project plans and track progress through workflow stages.
Send daily/weekly status digests highlighting issues needing founder attention.
Coordinate with coaches and reviewers to secure deliverables and deadlines.
Handle Executive & Client Admin tasks: inbox, calendar, client communications, content posting, CRM emails, and light admin.