Remote Project Coordinator | Jira & PMO

Commence; Virginia Beach (VA); Remote; USD 75,000 - 85,000; Full time

Job summary

Commence is hiring a Project Coordinator to support the Delivery organization remotely in the United States. The role connects workstreams, keeps tickets current, and ensures productive meetings and visible project status.

You will manage Jira tickets, document meeting notes, and help maintain SharePoint repositories while supporting PMs and cross‑functional teams. The ideal candidate has 2+ years in a similar role, strong writing and organizational skills, and experience with Jira or equivalent

Qualifications

• 2+ years of experience in a project coordinator, contracts analyst, PMO analyst, or similar operational support role.
• Demonstrated proficiency in at least one agile project or work management platform (Jira, Asana, Monday.com, or similar); ability to learn new tooling quickly
• Strong written communication skills with the ability to produce clear, professional documentation and meeting notes
• Excellent organizational skills and the ability to manage multiple concurrent priorities without dropping details
• Experience in a government contracting or similarly structured environment is strongly preferred
• Proficiency in Microsoft 365 (Teams, SharePoint, Outlook, Excel)

Responsibilities

• Maintain ticket health across all active project boards, ensuring status, assignee, priority, and due dates are current and accurate
• Create, update, and close Jira tickets in accordance with project workflows and PM direction
• Proactively monitor sprint progress and flag blockers, stale tickets, or misaligned priorities to the PM without waiting to be asked
• Generate and distribute Jira-based status reports and ticket summaries on a recurring cadence
• Enforce ticket hygiene standards and support the team in consistent Jira usage
• Schedule, prepare agendas for, and facilitate recurring project meetings including standups, reviews, and stakeholder syncs
• Capture detailed meeting notes and action items, distribute to participants, and track completion in Jira
• Maintain a master action item log and follow up on outstanding items with owners, proactively chasing closure rather than waiting for check-ins
• Coordinate across internal teams and client stakeholders to ensure meeting readiness
• Maintain organized, up-to-date project documentation in SharePoint or designated document repositories
• Draft and distribute project status updates, weekly reports, and executive summaries under PM direction
• Support the PM in tracking deliverables, milestones, and dependencies
• Assist with preparation of client-facing materials and internal reporting packages
• Serve as a coordination point between the PM and technical, operations, and growth teams
• Track risks and issues logs and ensure items are assigned, documented, and escalated appropriately
• Support onboarding of new project team members with access, documentation, and process orientation
• Contribute to continuous improvement of project management processes and tooling

Skills

Jira

Asana

Monday.com

Microsoft 365

Education

Associates or bachelor's degree in business or information systems or healthcare administration

Job description

Commence is hiring a Project Coordinator to support the Delivery organization remotely in the United States. The role connects workstreams, keeps tickets current, and ensures productive meetings and visible project status.

You will manage Jira tickets, document meeting notes, and help maintain SharePoint repositories while supporting PMs and cross‑functional teams. The ideal candidate has 2+ years in a similar role, strong writing and organizational skills, and experience with Jira or equivalent