Remote Project Coordinator & Admin Assistant

2ND Response Upfitters, LLC; Coralville (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

2ND Response Upfitters, LLC is seeking an organized Project Assistant to support daily project tasks, coordinate information, maintain documentation, and aid in ensuring projects run on schedule. The role emphasizes strong administrative skills and clear communication to keep team members aligned.

You'll organize documents, track deadlines, prepare agendas, and assist with presentations and reports while collaborating with a remote team.

Qualifications

• High school diploma or equivalent required; additional education is an advantage.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Good attention to detail and problem-solving abilities.
• Basic knowledge of Microsoft Office or Google Workspace.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and collaborate with a remote team.
• Previous administrative, project coordination, or office support experience is preferred but not required.

Responsibilities

• Assist project managers with daily administrative and coordination tasks.
• Organize project documents, files, schedules, and reports.
• Track project progress, deadlines, and assigned tasks.
• Schedule meetings, prepare agendas, and record meeting notes.
• Communicate with team members to gather updates and share project information.
• Maintain accurate project records and update tracking spreadsheets.
• Help prepare presentations, status reports, and project documentation.
• Follow up on outstanding tasks to ensure deadlines are met.
• Identify scheduling issues or missing information and bring them to the project manager's attention.
• Provide general administrative support to the project team.

Skills

Organizational skills

Time management

Communication

Attention to detail

Problem solving

Independent work

Remote collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Google Drive

Trello

Asana

Job description

2ND Response Upfitters, LLC is seeking an organized Project Assistant to support daily project tasks, coordinate information, maintain documentation, and aid in ensuring projects run on schedule. The role emphasizes strong administrative skills and clear communication to keep team members aligned.

You'll organize documents, track deadlines, prepare agendas, and assist with presentations and reports while collaborating with a remote team.