Remote Project Coordinator: Accelerate Client Operations

Zotec Partners; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Zotec Partners is seeking a dedicated Project Coordinator to support our Operations team. This remote role focuses on moving client-dependent tasks forward, tracking responses, and coordinating with Client Relationship teams and clients to obtain needed information and decisions.

You will manage item inventories, follow up on outstanding items, and document progress to provide clear visibility to stakeholders. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or comparable education and job-related experience.
• 1–2 years of experience in project coordination, operations, client support or a related role preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines and follow-up items simultaneously.
• Excellent written and verbal communication skills.
• Ability to build positive working relationships with clients and cross-functional teams.
• A proactive mindset with the ability to identify what needs to happen next and take action.
• Ability to work effectively in a fast-paced environment where priorities may shift.
• A collaborative, service-oriented approach and a desire to help Operations teams remove roadblocks and drive work to completion.

Responsibilities

• Partner closely with Operations teams to identify work that is pending client information, responses, approvals or other required actions.
• Maintain and manage a clear inventory of outstanding client-dependent tasks, including owners, due dates, status and next steps.
• Proactively follow up on outstanding client items, working through the Client Relationship team when appropriate and communicating directly with clients as needed.
• Help Operations obtain the information and answers needed to complete requests, resolve issues and keep work moving forward.
• Monitor aging and overdue items and escalate as needed.
• Coordinate follow-up across Operations, the Client Relationship team and clients so responsibilities and expectations are clear.
• Document client responses, decisions and completed actions and ensure the appropriate internal teams receive the information they need.
• Maintain trackers, status reports and other documentation that provide visibility into open client dependencies and progress toward resolution.

Skills

Organizational skills

Communication skills

Client communication

Proactive mindset

Cross-functional collaboration

Fast-paced adaptability

Education

Bachelor’s degree or comparable education

Tools

Microsoft Office

Job description

Zotec Partners is seeking a dedicated Project Coordinator to support our Operations team. This remote role focuses on moving client-dependent tasks forward, tracking responses, and coordinating with Client Relationship teams and clients to obtain needed information and decisions.

You will manage item inventories, follow up on outstanding items, and document progress to provide clear visibility to stakeholders. Strong communication and organizational skills are essential.